HR and Front Desk Administrator

Unique; Blairs (VA); On-site; USD 34,000 - 36,000; Full time

Benefits offered by this job

401K

Healthcare plans

Paid time off

Job summary

Unique Industries, a family-owned business, seeks an HR & Front Desk Administrator in Blairs, VA to support HR, operations leadership and the front office. You will handle reception, calls, visitors and general admin duties across departments.

The role requires processing badges, ADP updates, payroll backup, expense reports, calendar management, mail, supplies, timekeeping and onboarding tasks, while maintaining confidentiality and quality standards.

Qualifications

• Bilingual English/Spanish preferred.
• Strong communication with management and coworkers.
• Advanced Microsoft Suite skills required.
• Attention to detail in fast-paced environment.

Responsibilities

• Process badges for new hires and replacements.
• Manage ADP user additions/removals.
• Prepare routine and advanced correspondence and reports.
• Coordinate monthly Employee of the Month events.
• Support timekeeping and payroll processes as needed.

Skills

Bilingual: English & Spanish

Communication skills

Attention to detail

Multitasking

Customer service

Education

High school diploma or GED

4+ years experience or training

Tools

Microsoft Office Suite

Job description

Unique Industries is a family-owned business with over 60 years of industry experience. When you work for Unique, you get all the perks of larger corporations, such as 401K, multiple choices of healthcare plans, generous paid time off, and more. However, the difference between us and a larger corporation is that here at Unique, we are family. Your CEO and management team are involved in day-to-day operations and make sure that each location sees how much they are appreciated through annual company picnics and holiday luncheons.

About Our Opportunity

We are seeking an HR & Front Desk Administrator to work in Blairs, VA. This position provides administrative support to the Human Resources Department, the Sr. Director of Operations, and the Directors of Operations. Manages all aspects of front office administration and reception area inclusive of but not limited to answering and directing incoming calls appropriately, maintaining phone system greetings, greet and direct visitors, and general administrative duties and tasks as assigned.

TASKS AND RESPONSIBILITIES

• Process badges for new hires and replacement badges as needed.
• Manage adding and removing temp associates in ADP system.
• Prepares routine and advanced correspondence including letters, memoranda, presentations, and reports; Maintains bulletin boards and associate communication via PowerPoint.
• Coordinates monthly associate “Employee of the Month”.
• Processes weekly expense reports.
• Maintains calendar for reservations of conference and training room.
• Manages company vehicle process, documentation and status.
• Answers calls on the switchboard and distributes messages.
• Opens and distributes mail, manages inter-office mail, is responsible for housekeeping and organization of the mail room.
• Maintains Photo Library; maintains accurate logs.
• Orders associate office name plates and business cards.
• Prints associate parking passes and keeps log updated as needed; manages associate locker assignments.
• Enters data and manages spreadsheets as assigned; Assists with filing as needed.
• Coordinates with break-room vendors.
• Represents Administration on the associate “Employee Action Committee”
• Maintains PO request process for Virginia locations; Maintains, distributes, and orders office supplies.
• Timekeeping & Payroll Support: Train and develop proficiency in the company’s timekeeping and payroll processes to serve as a backup to the HR Assistant. Provide timekeeping and payroll support as needed, including reviewing time records, assisting with corrections, and helping ensure accurate and timely payroll processing.
• Must maintain confidentiality as it relates to employee relations.
• Supports associate orientation, onboarding and interviewing.
• A commitment to companywide quality and safety is required.
• Exhibits a professional manner in dealing with others, especially during stressful situations; Acts as gatekeeper for Administration Offices.
• Demonstrates excellent customer service to visitors, associates and management.
• Performs other related duties as required and assigned.

KNOWLEDGE AND SKILLS

• Bilingual, able to speak English and Spanish fluently, strongly preferred.
• Ability to communicate with management and coworkers to meet departmental goals.
• Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software.
• Advanced Microsoft Suite skills.
• Work requires continual attention to detail in composing, typing, and proofreading materials, establishing priorities, and meeting deadlines.
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

EDUCATION AND WORK EXPERIENCE

• High school diploma, technical school, or GED required.
• Four or more years prior experience and/or training.

CERTIFICATES, LICENSES, REGISTRATIONS

• None

PHYSICAL DEMANDS

• While performing the duties of this job, the employee is frequently required to stand, walk, sit, and use repetitive hand motions.
• While performing the duties of this job, the employee is occasionally required to reach overhead, climb or balance, stoop, kneel, crouch or crawl, and lift up to 25 pounds.
• This job is located in an office where the climate is controlled.

Pay

• We offer competitive pay based on job-related skills, experience, relevant education, training, and geographic location.
• The starting hourly pay rate is $16.39
• Actual pay will be determined based on the candidate’s qualifications, the Company’s compensation guidelines, and business needs.

Unique Industries, Inc. is an equal opportunity employer and affords equal opportunity to all applicants and employees for all positions without regard to race, color, religion, gender, national origin, age, disability, veteran status or any other status protected under local, state or federal laws.