HR and Administration Specialist

North Carolina State University; Raleigh (NC); Hybrid; USD 66,000 - 68,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

Retirement Programs

PTO & Leave Programs

12 Holidays Each Year

Tuition Assistance

Wellness Programs

Childcare benefits

Job summary

North Carolina State University is seeking an HR and Administration Specialist to support HR operations for the SBTDC statewide program based in Raleigh. The role involves coordinating recruitment, leave, payroll, and performance processes across multiple centers and interfacing with University HR partners.

The position requires a Bachelor's degree or equivalent experience, discretion with confidential information, and strong communication.

Qualifications

• Bachelor's degree or equivalent combination of training and experience.
• Ability to handle confidential HR information with discretion.
• Able to manage multiple priorities and meet deadlines.
• Strong written and verbal communication with stakeholders.
• Familiarity with NC State HR systems is preferred.

Responsibilities

• Serve as the primary HR contact for SBTDC's 11 regional centers.
• Coordinate HR processes and ensure compliance across UNC System.
• Manage recruitment, leave, payroll, and performance processes.
• Develop HR procedures and guidance for senior leadership.

Skills

Discretion

Communication

Prioritization

Relationship-building

Education

Bachelor's degree

Equivalent combination of training and experience

Tools

PeopleSoft

PeopleAdmin

Job description

HR and Administration Specialist

Working Title: HR and Administration Specialist | Department: Business and Technology Extension Programs of the UNC System | Location: Raleigh, NC | Schedule: Monday-Friday, 8:30 a.m.-4:30 p.m., with an expectation of four days onsite and one day eligible for remote work each week. | Salary: $66,000-$68,000 | Employment Type: 12 Month Recurring; FTE: 1.0 (40 hours/week).

About the Department

The University of North Carolina System's Small Business and Technology Development Center (SBTDC), in partnership with the US Small Business Administration, is the recognized, primary organization through which the state of North Carolina provides business counseling, management education, and technology development services. The SBTDC helps the business community in North Carolina successfully meet challenges, manage change, and plan for the future.

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Key Responsibilities

As the Human Resources Specialist, you will serve as the first point of contact for HR needs within the Small Business and Technology Development Center (SBTDC) at NC State and across the statewide program, which includes 11 Regional Service Centers and 16 offices located across the UNC System. Reporting to the SBTDC Director of Finance and Administration, you will work closely with SBTDC District Directors, management, and University Human Resources departments across the UNC System to coordinate HR processes and ensure compliance with Federal, State, and University policies.

In this role, you will manage a broad range of HR functions, including recruitment and hiring, position management, leave administration, payroll, performance management, classification and compensation, and basic benefits inquiries, supporting employees across EPS, SHRA, Time-Limited, Temporary, Student Worker, and no-pay appointment categories. You will independently manage confidential and time-sensitive HR matters, balancing competing priorities while providing professional, accurate, and timely support to the statewide program.

HR Operations & Employee Support

• Serve as the primary HR point of contact for SBTDC's 11 Regional Service Centers, coordinating with NC State Human Resources and HR partners across the UNC System to provide guidance and support to managers and employees.
• Manage employee and position actions across PeopleSoft and PeopleAdmin, including full-time, part-time, temporary, and no-pay appointments from hire through separation.

Recruitment, Onboarding & Performance Management

• Coordinate recruitment and statewide hiring processes and support onboarding and offboarding activities, including SBTDC New Employee Orientation and required documentation.
• Manage leave administration and performance management processes, including WolfTime and training for supervisors on applicable systems and procedures.

HR Policy, Compensation & Data

• Interpret and apply Federal, State, University, and SBTDC policies and procedures; develop HR standard operating procedures and guidance for senior leadership.
• Maintain and analyze statewide employee and position data, including salary information, job descriptions, salary ranges, payroll distributions, state-funded payroll budgeting, and time and effort reporting; compare SBTDC salary ranges with national SBDC salary data.

Program & Process Improvement

• Participate in statewide teams and projects that support HR process improvements, program efficiencies, and consistency across regional centers.

In this role, you will have the opportunity to make a meaningful impact by supporting HR operations across the SBTDC statewide program and helping ensure employees and managers receive accurate, timely, and professional HR support. If you are an organized and service-focused HR professional who enjoys supporting employees and leaders, managing complex priorities, and providing thoughtful guidance on HR matters, we welcome you to apply.

Other Responsibilities

In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department's operations.

Qualifications

Minimum Education and Experience

Bachelor's degree; or an equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Other Required Qualifications

• Exercise discretion and sound judgment when handling confidential employee and HR information.
• Interpret and apply Federal, State, and University policies and procedures to HR matters.
• Independently manage multiple priorities, maintain accurate records, and meet competing deadlines.
• Analyze HR issues, resolve problems, and identify opportunities to improve processes and service delivery.
• Communicate effectively and build productive working relationships with employees, managers, University HR partners, and statewide stakeholders.

Preferred Qualifications

• Familiarity with human resources practices and operations in a higher education environment.
• Familiarity with Federal, State, and UNC System HR policies and procedures.
• Experience using NC State HR systems, such as PeopleSoft and PeopleAdmin.

Required License(s) or Certification(s)

N/A

Valid NC Driver's License required

Yes

Commercial Driver's License required

No

Recruitment Dates

Job Open Date: 09/24/2026

Anticipated Close Date: 10/07/2026; if posting is still active we are accepting and reviewing applications.

Visa Eligibility

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Position Details

Position Number: 00065020 | Position Type: EPS/SAAO | FTE: 1.0 (40 hours/week) | Appointment: 12 Month Recurring | Mandatory Designation - Adverse Weather: Mandatory - Adverse Weather | Mandatory Designation - Emergency Events: Non Mandatory - Emergency Event | Department ID: 262101 - Business and Technology Extension Programs of the UNC System

Valid NC Driver's License required: Yes

Commercial Driver's License required: No

Equal Employment Opportunity

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and