HR Administrator - Dallas, TX

LAZ Parking; Dallas (TX); On-site; USD 50,000 - 62,000; Full time

Benefits offered by this job

Optional life insurance

Paid time off

Holiday pay

Reimbursement for approved travel

Job summary

LAZ Transportation Services is seeking a Human Resources Administrator to provide administrative and operational HR support across multiple locations. You will manage onboarding, employee records, compliance, leaves, payroll coordination, and reporting while delivering superior service to employees and managers.

The role requires 2–4 years in HR or office administration, knowledge of employment laws, and experience with HRIS and payroll systems.

Qualifications

• Associate's degree in HR, business administration, or related field.

Responsibilities

• Support HRBP and Transportation Operations with day-to-day HR processes.
• Maintain employee files and records, ensuring accuracy and confidentiality.
• Process new hire paperwork, status changes, separations, promotions, and transfers.
• Prepare HR correspondence including employment verification letters and disciplinary documents.
• Assist employees with benefits, payroll, leave and policy-related questions.
• Coordinate onboarding activities for new hires, including orientation scheduling and documentation.
• Ensure completion of I-9s, E-Verify, background checks, DOT requirements, and airport badging.
• Track pre-employment requirements and communicate progress with Talent Acquisition and Operations.
• Schedule interviews and assist with hiring events as needed.
• Support workforce transitions during acquisitions or contract mobilizations.
• Maintain HR compliance documents per regulations and audits.
• Prepare personnel files for internal, client, and regulatory audits.
• Assist with benefits enrollment and payroll corrections.
• Generate routine HR reports and maintain training records.
• Coordinate recognition programs and HR communications.
• Assist in investigations and maintain confidentiality in employee matters.

Skills

HR Administration

Customer Service

Organizational Skills

Attention to Detail

Communication Skills

Multitasking

Microsoft Excel

Education

Associate's degree in HR/Business Administration

Tools

HRIS

Payroll Systems

Microsoft Office

Applicant Tracking Systems

Job description

About LAZ Transportation Services

As one of the largest and fastest-growing transportation and mobility service providers in the country, LAZ delivers innovative, reliable, and customer-first solutions that go far beyond the curb. From campus shuttles and paratransit services to large-scale transit operations, we're redefining the way people get where they need to go safely, efficiently, and with a human touch.

Human Resources Administrator

About LAZ Transportation Services

As one of the largest and fastest-growing transportation and mobility service providers in the country, LAZ delivers innovative, reliable, and customer-first solutions that go far beyond the curb. From campus shuttles and paratransit services to large-scale transit operations, we're redefining the way people get where they need to go safely, efficiently, and with a human touch.

Yes, we're experts in transportation, but what truly sets us apart is our commitment to people. Our motto says it all: "Parking is our industry. People are our passion." Whether we're optimizing shuttle routes, managing complex transit contracts, or enhancing rider experience through technology, our goal is the same: to elevate lives through better mobility.

If you're an HR professional who thrives in a fast-paced, people-focused environment and enjoys balancing administrative excellence with employee support, we'd love to meet you.

The Spirit of the Position

The Human Resources Administrator provides administrative and operational support to the Human Resources Business Partner (HRBP) and Transportation Operations leadership. Reporting directly to the HRBP, this position is responsible for ensuring timely and accurate execution of day-to-day HR processes, maintaining compliance documentation, supporting employee lifecycle activities, and delivering exceptional customer service to employees and managers.

The HR Administrator serves as the first point of contact for many HR-related inquiries and plays a critical role in supporting onboarding, employee records, compliance, leave administration, payroll coordination, and workforce reporting across multiple transportation and airport operations.

Compensation: Competitive, based on experience

LAZ Also Provides Additional Optional Benefits Such As

• Optional life insurance
• Paid time off
• Holiday pay
• Reimbursement for approved travel expenses

Key Responsibilities

HR Administration & Employee Support

• Report directly to and support the Human Resources Business Partner in all HR operational activities.
• Serve as the first point of contact for employee HR questions, directing issues to the HRBP when appropriate.
• Maintain employee personnel files and electronic HR records, ensuring accuracy and confidentiality.
• Process new hire paperwork, employee status changes, separations, promotions, and transfers.
• Prepare HR correspondence including employment verification letters, disciplinary documentation, and other employee communications.
• Assist employees with benefits, payroll, leave, and policy-related questions.

Onboarding & Talent Support

• Coordinate onboarding activities for new hires, including orientation scheduling and new hire documentation.
• Ensure completion of I-9s, E-Verify, background checks, drug screens, DOT requirements, and airport badging documentation.
• Track pre-employment requirements and communicate hiring progress with Talent Acquisition and Operations.
• Schedule interviews and assist with hiring events as needed.
• Support workforce transition activities and onboarding during acquisitions or new contract mobilizations.

Compliance & Recordkeeping

• Maintain HR compliance documentation in accordance with DOT, FMCSA, FTA, airport security, federal, state, and local regulations.
• Monitor completion of required certifications, licenses, and compliance training.
• Prepare personnel files and documentation for internal, client, and regulatory audits.
• Ensure HR documentation is accurate, complete, and audit-ready.
• Maintain confidential employee information in accordance with company policies.

Leave, Benefits & Payroll Support

• Assist with administration of FMLA, ADA accommodations, workers' compensation, and other employee leaves.
• Coordinate documentation between employees, managers, benefits providers, and third-party administrators.
• Support payroll processing by reviewing employee changes and assisting with payroll corrections.
• Monitor attendance documentation and leave tracking.
• Assist employees with benefit enrollment and general benefits administration.

HR Reporting & Operational Support

• Generate routine HR reports including headcount, turnover, open positions, and compliance metrics.
• Maintain training records and assist with scheduling required employee training.
• Coordinate employee recognition programs, engagement initiatives, and HR communications.
• Order office and onboarding supplies as needed.
• Support special HR projects and operational initiatives assigned by the HRBP.

Employee Relations Support

• Schedule employee meetings and assist with investigation logistics.
• Document employee conversations and maintain investigation files.
• Assist in preparing progressive discipline documentation.
• Escalate employee concerns requiring HRBP review.
• Maintain professionalism and confidentiality while supporting sensitive employee matters.

Requirements

• Associate's degree in Human Resources, Business Administration, or related field preferred; equivalent experience considered.
• 2-4 years of Human Resources, administrative, or office management experience.
• Experience supporting multiple locations or high-volume operations preferred.
• Working knowledge of employment laws, HR practices, and personnel administration.
• Experience with HRIS, applicant tracking systems, Microsoft Office Suite, and payroll systems preferred.
• Transportation, airport, logistics, or DOT-regulated industry experience is a plus.

Skills

• Exceptional organizational and time management skills.
• Strong attention to detail and commitment to accuracy.
• Excellent customer service and interpersonal communication skills.
• Ability to maintain strict confidentiality.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong problem-solving and critical thinking abilities.
• Professional written and verbal communication skills.
• Ability to work independently while collaborating effectively with HR and Operations.
• Demonstrates a sense of urgency, accountability, and follow-through.
• Proficiency in Microsoft Excel, Word, Outlook, and HR technology platforms.

Physical Demands

• Ability to lift, push, and pull up to 20 pounds.
• Ability to sit and work at a computer for extended periods.
• Ability to stand and walk during orientations, hiring events, and operational visits.
• Ability to travel occasionally to support field operations.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be