HR Administrator: Compliance, Records & Admin Support

Menzies Aviation; Chicago (IL); On-site; USD 38,000 - 48,000; Full time

Job summary

Menzies Aviation is seeking an HR Administrator to support the HR team with clerical tasks and filing at ORD in Chicago, IL. The role requires strong organizational skills and the ability to handle confidential information with discretion.

Responsibilities include maintaining up-to-date filing, handling inquiries, and assisting with new hire badge processes, audits, and compliance with safety and HR procedures.

Qualifications

• High School Diploma or equivalent required.
• Minimum of 1 year working in an office environment.
• Ability to read, write and speak fluent English.
• Must have strong relational and communication skills.
• Typing minimum of 35 wpm.
• Excellent organizational and administrative skills.
• Must be able to multitask and meet tight deadlines.
• Microsoft Word, Excel, and Outlook experience essential.
• Ability to read, analyze and interpret complex documents.
• Must enjoy working with a diverse group of people in a dynamic environment.
• Must pass driver’s test with the Department of Airports and obtain a driver’s license to drive on Airport Operational Area (AOA).
• Must pass FBI background check and obtain US Customs seal.
• Must pass Drug testing.

Responsibilities

• Ensure that the filing is up to date.
• Answering phone.
• Conduct file audits and ensure compliance with all statutory and Menzies standards.
• Track and follow up on all outstanding file documentation.
• Assist with general HR administration.
• Assist with new hire badging.
• Must maintain a high level of confidentiality.
• Responsible for leaving a good first impression with all visitors and callers.
• Ensure full compliance with the HR process, policy, and procedure.
• Prepare new hire badge applications.
• Investigate and answer employees’ complaints.
• Assist with employee inquiries.
• Filing.
• Ensure safe and secure operations, in accordance with health, safety, security and all government statutory requirements.
• Perform other duties as assigned.

Skills

Fluent English

Office relat

Multitasking

Communication skills

Typing 35 wpm

Organizational skills

Microsoft Word

Excel

Outlook

Reading comprehension

Diversity awareness

Driver paperwork

Background check process

Drug testing

Education

High School Diploma

Tools

Microsoft Word

Excel

Outlook

Job description

Menzies Aviation is seeking an HR Administrator to support the HR team with clerical tasks and filing at ORD in Chicago, IL. The role requires strong organizational skills and the ability to handle confidential information with discretion.

Responsibilities include maintaining up-to-date filing, handling inquiries, and assisting with new hire badge processes, audits, and compliance with safety and HR procedures.