HR & Records Administrator — Aviation Logistics

Menzies Aviation; Boston (MA); On-site; USD 40,000 - 50,000; Full time

Job summary

Menzies Aviation is seeking an HR Administrator to support the HR team with clerical tasks, filing, record keeping and related processes. This role acts as the point of contact for filing and related functions with a focus on confidentiality and accuracy.

You will manage new hire badging, assist with HR administration, and ensure compliant HR processes while interacting with a diverse workforce in a fast-paced airport environment.

Qualifications

• High School Diploma or equivalent.
• Minimum of 1 year working in an office environment.
• Ability to read, write and speak fluent English.
• Must have strong relational and communication skills.
• Typing minimum of 35 wpm.
• Excellent organizational and administrative skills.
• Must be able to multitask and meet tight deadlines.
• Microsoft Word, Excel, and Outlook experience essential.
• Ability to read, analyze and interpret complex documents.
• Must enjoy working with a diverse group of people in a dynamic environment.
• Ability to lift up to 35 lbs., comfortable with bending, kneeling, and pushing and pulling file boxes.
• Must pass driver’s test with the Department of Airports and obtain a driver’s license to drive on Airport Operational Area (AOA).
• Must pass FBI background check and obtain US Customs seal.
• Must pass Drug testing.
• Valid driver’s license in good standing.

Responsibilities

• Ensure that the filing is up to date.
• Answering phone
• Conduct file audits and ensure compliance with all statutory and Menzies standards.
• Track and follow up on all outstanding file documentation.
• Assist with general HR administration.
• Assist with new hire badging.
• Must maintain a high level of confidentiality.
• Responsible for leaving a good first impression with all visitors and callers.
• Ensure full compliance with the HR process, policy, and procedure.
• Prepare new hire badge applications.
• Investigate and answer employees’ complaints.
• Assist with employee inquiries.
• Filing
• Data capturing
• Ensure safe and secure operations, in accordance with the highest possible standards of health, safety, security and all government statutory requirements.
• Assist with all other duties that may be assigned.
• Functions must be executed in a professional, efficient, and friendly manner.
• Perform other duties as assigned.

Skills

Fluent English

Strong communication

Multitasking

Attention to detail

Education

High School Diploma

Tools

Microsoft Word

Excel

Outlook

Job description

Menzies Aviation is seeking an HR Administrator to support the HR team with clerical tasks, filing, record keeping and related processes. This role acts as the point of contact for filing and related functions with a focus on confidentiality and accuracy.

You will manage new hire badging, assist with HR administration, and ensure compliant HR processes while interacting with a diverse workforce in a fast-paced airport environment.