HR/ Administrator Assistant

Apploi; Village of Stamford (NY); On-site; USD 65,000 - 70,000; Full time

Job summary

Robinson Terrace Rehabilitation and Nursing Center is seeking an experienced HR/Administrator Assistant to join our leadership team. This Full-time role supports daily HR operations, recruitment, onboarding, employee relations, and staff development in a skilled nursing environment.

You will partner with department heads to identify staffing needs, manage onboarding, and maintain accurate personnel records while ensuring compliance with federal and New York State regulations.

Qualifications

• Previous HR experience in a skilled nursing facility, nursing home, or long-term care setting is preferred.
• Strong knowledge of recruitment, onboarding, and personnel documentation.
• Familiarity with healthcare staffing and employment laws is desirable.
• Excellent organizational and communication skills.

Responsibilities

• Oversee and support daily HR operations including recruitment, interviewing, hiring, onboarding, and retention.
• Partner with department heads to identify staffing needs and develop recruitment strategies.
• Ensure timely follow-up with applicants and coordinate onboarding processes.
• Maintain accurate personnel files and required employee certifications.
• Support employee relations, performance management, coaching, and disciplinary processes.
• Assist with orientation, training, engagement initiatives, and retention programs.
• Monitor attendance, turnover, and staffing trends; recommend improvements.
• Ensure compliance with federal and New York State employment laws and facility policies.

Skills

HR experience

Healthcare staffing

Onboarding

Employee relations

Documentation

Job description

HR/ Administrator Assistant

Full-time $65,000-$70,000

Job Summary:

We are seeking a motivated, experienced, and people-focused HR/ Administrator Assistant to join our leadership team at Robinson Terrace Rehabilitation and Nursing Center, a skilled nursing and long-term care facility. This position is ideal for an individual with a strong Human Resources background in long-term care who is interested in expanding their leadership responsibilities and developing a broader understanding of nursing home administration.

Key Responsibilities:

• Oversee and support daily Human Resources operations, including recruitment, interviewing, hiring, onboarding, and employee retention.
• Partner with department heads to identify staffing needs, develop recruitment strategies, and maintain adequate staffing levels.
• Ensure timely follow-up with applicants and coordinate an efficient hiring and onboarding process.
• Maintain accurate personnel files, employment documentation, onboarding records, and required employee certifications.
• Support employee relations, conflict resolution, performance management, coaching, and disciplinary processes.
• Assist with employee orientation, training, engagement initiatives, and retention programs.
• Monitor employee attendance, turnover, and staffing trends and recommend opportunities for improvement.
• Help ensure compliance with applicable federal and New York State employment laws, facility policies, and healthcare regulations.

Additional Responsibilities:

• Work closely with the Nursing Home Administrator and facility leadership team to support daily facility operations.
• Participate in leadership meetings, operational planning, and performance improvement initiatives.
• Assist department heads with accountability, communication, staffing challenges, and operational goals.
• Help monitor regulatory compliance, facility policies, documentation, and readiness for inspections.
• Support quality assurance and performance improvement (QAPI) initiatives.
• Assist with resident and family concerns, service recovery, and initiatives that promote resident satisfaction.

Administrator-in-Training (AIT) Development Opportunity:

• Explore an Administrator-in-Training pathway to develop the knowledge and leadership skills necessary for future nursing home administration.
• Participate in administrative training and mentorship under the direction of facility leadership.
• Gain exposure to regulatory compliance, resident care operations, financial management, staffing, quality assurance, and facility-wide leadership.

Qualifications:

• Previous Human Resources experience in a skilled nursing facility, nursing home, or long-term care setting is strongly preferred.
• Demonstrated understanding of healthcare staffing, employee relations, recruitment, onboarding, and personnel documentation.
• Knowledge of applicable employment laws, HR compliance requirements, and long-term care regulations.
• Strong organizational, communication, problem-solving, and interpersonal skills.
• Ability to work collaboratively with employees at all levels of the organization.

What We Are Looking For:

We are looking for a proactive, organized, and compassionate professional who understands that successful long-term care operations begin with strong employees, effective leadership, and a commitment to resident-centered care.

Join our team and help us create a supportive workplace where employees thrive and residents receive compassionate, quality care.

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