Human Resources Assistant - Full-time

ADP, Inc.; United States; On-site; USD 29,000 - 38,000; Full time

Benefits offered by this job

401(k) retirement plan

100% Clinic-paid medical, dental, and

Free lab and imaging services

Life and Long-Term Disability

Paid Time Off

Athletic & Weight Management Credits

Bilingual pay differential

Job summary

Salem Clinic is hiring for a Full-Time HR position in Salem, OR. This role involves leading full-cycle recruitment and coordinating onboarding processes to ensure a smooth employee experience.

The ideal candidate will demonstrate proficiency in Microsoft applications and excellent organizational skills. The position also requires strong communication abilities to interact effectively with employees and maintain positive relationships within the workplace.

Qualifications

• Graduate from high school or hold an equivalent degree.
• Excellent knowledge of Microsoft Windows applications for administrative tasks.
• Ability to type 50 words per minute.

Responsibilities

• Manage job postings and accuracy of position numbers.
• Collaborate with hiring managers to understand requirements for open positions.
• Coordinate all aspects of employee onboarding and orientation.
• Process employee change of status forms and update job postings.
• Respond to reference checks and employment verifications.

Skills

Microsoft Windows applications

Organizational skills

Written communication

Oral communication

Typing speed (50 wpm)

Multitasking

Establishing relationships

Education

High school graduate or equivalent

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Main, Salem, OR, US

4 days ago Requisition ID: 1442

Salary Range: $21.32 To $27.36 Hourly

Join Salem Clinic’s HR team and play a key role in shaping the employee experience from day one!This position leads full-cycle recruitment, coordinates onboarding, and supports a variety of Human Resources functions that keep our organization running smoothly.

Full-Time Opening at:

Salem Clinic | 2020 Capitol Street NE, Salem, OR 97301

Benefits Offered for Full-Time and Part-Time Employees (budgeted 22.5-40 hrs/week):

• 401(k) retirement plan with a 10% employer contribution
• 100% Clinic-paid employee premiums for medical, dental, and vision plans (50% Clinic-paid premiums for part-time employees)
• Free lab and imaging services when performed at Salem Clinic for those enrolled in the Clinic’s medical plan
• Life and Long-Term Disability Insurance
• Paid Time Off and Holiday Pay
• Athletic & Weight Management Club Credits
• Bilingual pay differential program (3% wage increase if qualified)

Required Knowledge, Skills & Abilities:

• High school graduate or equivalent
• Proficient knowledge of Microsoft Windows applications, including word processing and spreadsheet programs
• Ability to type 50 words per minute
• Proficient in written and oral communication with strong spelling and writing skills
• Skill in establishing and maintaining effective working relationships with employees and the public
• Excellent organizational skills and the ability to multitask
• Ability to read, interpret, and apply Clinic policy and legal requirements
• Ability to adapt to changing assignments and work pace

Essential Functions:

• Manage all job postings, position numbers, and advertising, ensuring accuracy
• Collaborate with hiring managers to understand qualifications, skills, and experience required for each open position
• Proactively use a variety of strategies and platforms to attract talent and keep job postings highly visible in applicant searches
• Coordinate all aspects of employee on boarding, including verifying starting wages using clinic pay scales, sending onboarding materials, entering pre-hire information, conducting weekly in-person new employee orientation, entering post-hire information into ADP, coordinating TB program compliance, and troubleshooting onboarding issues
• Schedule and coordinate second-session orientation
• Monitor the Human Resources department’s Careers email account
• Complete recruitment-related reporting, including application volume, sources of hire, position postings, cost-to-hire, advertising costs, and turnover data
• Work with department leadership to maintain up-to-date job descriptions in both content and format
• Assign and track parking passes
• Process employee change of status forms, including assigning position numbers, removing job postings, updating Human Resources position control and job posting trackers, creating new name badges, and ensuring departments submit new job postings when applicable
• Scan paper documents and file them into employee electronic personnel files
• Coordinate annual signature page completion
• Coordinate medical student externships and job shadows
• Update and maintain the employee phone directory
• Respond to reference checks, employment verifications, and unemployment claims
• Understand the benefit enrollment process and answer employee questions regarding the Clinic’s benefit programs, including medical, dental, life, disability, workers’ compensation, and COBRA insurance; retirement plans; pre-tax and health reimbursement account programs; and other fringe benefits
• Assist the Associate Administrator of Operations and Human Resources with various tasks and projects as directed
• Provide guidance regarding the application of Clinic policies and employment law issues

Our mission at Salem Clinic is to improve the health of those we serve in a spirit of compassion and respect.