HR Administrative Specialist — Onboarding & Compliance

Florida; United States; On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

State of Florida 401(a) FICA Alternate

Group health insurance

Workers’ Compensation

Reemployment Assistance

Deferred Compensation

Employee Assistance Program

Job summary

The Florida Department of Health in Fernandina Beach (Nassau County) seeks an Administrative Support Specialist to assist the Personnel Liaison with personnel actions, recruitment paperwork, classifications, separations, and related documentation. You will also support fingerprint/background checks, drug screening, and orientation materials, ensuring accuracy and compliance.

Responsibilities include maintaining position descriptions, tracking HR tickets, coordinating with DOH OHRM, and

Qualifications

• Proficient in using Microsoft Office Suite.
• Knowledge of administrative and clerical procedures and systems.
• 1 year experience in administrative office support.

Responsibilities

• Assist the Personnel Liaison with personnel actions/steps and supporting documents for processes including recruitment, classification, and separations; includes sending forms and documents to and receiving them from the Department of Health Office of Human Resource Management (DOH OHRM).
• Helps with fingerprint/background and drug screen procedures for candidates and rescreens for employees.
• Assists with ensuring Human Resource posters are displayed as required by law or policy.
• Assists with making sure position descriptions are updated and correct/accurate.
• Puts together New Employee Orientation packets and assists with New Employee Orientations.
• Reviews documents associated with Personnel Liaison processes to ensure accuracy/correctness/completeness.
• Helps track Tickets in the HRHealthDesk Ticket system.
• All other duties as assigned.

Skills

Microsoft Office Suite

Administrative support

Organization skills

Communication skills

Customer service skills

Data entry

Confidential data handling

Document preparation

Job description

The Florida Department of Health in Fernandina Beach (Nassau County) seeks an Administrative Support Specialist to assist the Personnel Liaison with personnel actions, recruitment paperwork, classifications, separations, and related documentation. You will also support fingerprint/background checks, drug screening, and orientation materials, ensuring accuracy and compliance.

Responsibilities include maintaining position descriptions, tracking HR tickets, coordinating with DOH OHRM, and