OPS STAFF ASSISTANT - 64945132

Florida; United States; On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

State of Florida 401(a) FICA Alternate

Group health insurance

Workers’ Compensation

Reemployment Assistance

Deferred Compensation

Employee Assistance Program

Job summary

The Florida Department of Health in Fernandina Beach (Nassau County) seeks an Administrative Support Specialist to assist the Personnel Liaison with personnel actions, recruitment paperwork, classifications, separations, and related documentation. You will also support fingerprint/background checks, drug screening, and orientation materials, ensuring accuracy and compliance.

Responsibilities include maintaining position descriptions, tracking HR tickets, coordinating with DOH OHRM, and

Qualifications

• Proficient in using Microsoft Office Suite.
• Knowledge of administrative and clerical procedures and systems.
• 1 year experience in administrative office support.

Responsibilities

• Assist the Personnel Liaison with personnel actions/steps and supporting documents for processes including recruitment, classification, and separations; includes sending forms and documents to and receiving them from the Department of Health Office of Human Resource Management (DOH OHRM).
• Helps with fingerprint/background and drug screen procedures for candidates and rescreens for employees.
• Assists with ensuring Human Resource posters are displayed as required by law or policy.
• Assists with making sure position descriptions are updated and correct/accurate.
• Puts together New Employee Orientation packets and assists with New Employee Orientations.
• Reviews documents associated with Personnel Liaison processes to ensure accuracy/correctness/completeness.
• Helps track Tickets in the HRHealthDesk Ticket system.
• All other duties as assigned.

Skills

Microsoft Office Suite

Administrative support

Organization skills

Communication skills

Customer service skills

Data entry

Confidential data handling

Document preparation

Job description

Your Specific Responsibilities:

Assist the Personnel Liaison with personnel actions/steps and supporting documents for processes including but not limited to recruitment, classification, and separations; includes sending forms and documents to and receiving them from the Department of Health Office of Human Resource Management (DOH OHRM).

Helps with fingerprint/background and drug screen procedures for candidates and rescreens for employees.

Assists with ensuring Human Resource posters are displayed as required by law or policy.

Assists with making sure position descriptions are updated and correct/accurate.

Puts together New Employee Orientation packets and assists with New Employee Orientations.

Revies documents associated with Personnel Liaison processes to ensure accuracy/correctness/completeness.

Helps track Tickets in the HRHealthDesk Ticket system.

All other duties as assigned.

Required Knowledge, Skills, and Abilities:

• Knowledge of Microsoft Office applications, including but not limited to Outlook, Word, PowerPoint, and Excel
• Knowledge of administrative office support functions
• Excellent organization skills
• Excellent communications skills, written and verbal
• Excellent customer service skills
• Intermediate computer skills, including typing, answering emails, composing emails, data entry, and navigating the internet
• Ability to prepare correspondence and administrative reports
• Ability to establish and maintain effective working relationships with others
• Ability to organize and maintain confidential and sensitive materials
• Ability to operate general office equipment
• Ability to determine work priorities and ensure completion of assignments
• Ability to pay close attention to detail
• Ability to correctly manage confidential data

Qualifications:

Minimum:

• Proficient in using Microsoft Office Suite
• Knowledge of administrative and clerical procedures and systems
• 1 year experience in administrative office support

Preferred:

• 2 years of experience in administrative assistant position
• Experience with confidential data

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Fernandina Beach, Yulee, various locations in Nassau County, FL

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending on the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.