HR Administrative Specialist

AHMC HealthCare; Whittier (CA); On-site; USD 42,000 - 58,000; Full time

Job summary

AHMC HealthCare is seeking a Human Resources Assistant to support the HR Department with day-to-day administrative tasks under the HR Director.

You will process new hires, maintain personnel files, handle notices and terminations, manage records in UKG, respond to verification requests, coordinate orientations, and assist with employee events while maintaining confidentiality. Strong communication and MS Office skills are essential; bilingual is a plus.

Qualifications

• High School education required; college degree desired.
• Excellent verbal and written communication skills.
• Bilingual English/Spanish helpful.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and other computer peripherals.
• Familiarity with HR HRIS systems.
• General Human Resources and office experience is highly desired.

Responsibilities

• Processes new hires and maintains employee personnel files.
• Processes various reports and related tasks on a timely basis.
• Backup on logs related to LOAs, workers' comp claims, grievances, etc.
• Process PCNs and input for hires/changes in the system.
• Coordinate terminations and final paychecks.
• Coordinate new employee orientation and send reminders to managers.
• Assist with licenses and certificates reminders and overdue follow-ups.
• Respond to employment verifications promptly.
• Screen calls, visitors, and mail; maintain confidentiality.
• Inputs in UKG and maintains HRIS data integrity.
• Assist with employee events/activities and filing of documents.
• Perform other duties as assigned or needed.

Skills

Verbal communication

Written communication

Customer service

Multitasking

Confidentiality

Education

High School diploma

College degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

HRIS (UKG)

Job description

AHMC HealthCare is seeking a Human Resources Assistant to support the HR Department with day-to-day administrative tasks under the HR Director.

You will process new hires, maintain personnel files, handle notices and terminations, manage records in UKG, respond to verification requests, coordinate orientations, and assist with employee events while maintaining confidentiality. Strong communication and MS Office skills are essential; bilingual is a plus.