HR & Administrative Manager

ADP, Inc.; Austin (TX); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

HSA

Paid time off

Job summary

Premier DataCom, LLC is seeking an experienced HR/Administrative Manager to lead our human resources, payroll oversight, and office operations functions. This hands-on role requires confidentiality, structure, and cross-department collaboration, working with the Director of Operations, Project Coordinators, and Finance to ensure accurate payroll and compliance.

You will own the full employee lifecycle and support benefits administration.

Qualifications

• Experience in HR management and payroll administration.
• Strong understanding of benefits administration and open enrollment.
• Excellent communication and cross-functional collaboration skills.

Responsibilities

• Oversee HR operations, payroll processing oversight, and office functions.
• Manage benefits administration and Open Enrollment coordination.
• Serve as a primary contact for employees and ensure compliance with labor laws.
• Collaborate with Operations, Finance, and Project teams.

Skills

HR management

Payroll administration

Open enrollment

Employee relations

Cross-functional collaboration

ADP Workforce Now

Tools

ADP Workforce Now

Job description

Premier DataCom, LLC is seeking an experienced HR/Administrative Manager to lead our human resources, payroll oversight, and office operations functions.

This is a hands-on leadership role for someone who thrives on structure, confidentiality, and cross-departmental collaboration. You'll work closely with our Director of Operations, Project Coordinators, and Finance team to ensure our people processes, payroll, and compliance run smoothly and accurately.

This role is ideal for a detail-oriented HR professional who wants ownership over the full employee lifecycle — from hiring through offboarding — while also serving as a trusted set of eyes on payroll and benefits administration.

Key Responsibilities

HR & Employee Relations

• Oversee employee hiring, onboarding, orientation, and offboarding processes, in partnership with the Director of Operations and Project Coordinator(s)
• Serve as the primary point of contact for employee relations, concerns, and internal communications
• Oversee and control all time-off requests and PTO/sick leave tracking, coordinating closely with scheduling to ensure clarity on both scheduling needs and payroll/time-off usage
• Maintain confidential employee personnel files and HR documentation
• Ensure compliance with company policies, labor laws, and internal procedures
• Maintain OSHA and training records, the employee handbook, company policies, and regulatory compliance documentation
• Coordinate employee enrollments, status changes, and employment record updates
• Oversee day-to-day office operations and maintain an on-site presence to support employees and resolve issues as they arise

Payroll Administration & Oversight

• Provide internal review and oversight of bi-weekly payroll processed through ADP Workforce Now, including tool loan deductions, time-off accuracy, IWO’s, and last-minute changes
• Participate in weekly timecard review meetings to verify accuracy, coding, overtime, certified payroll classifications, and wage rates
• Audit payroll deductions, reimbursements, bonuses, expense reimbursements, and benefit deductions
• Review new hire payroll setup, including direct deposit, tax withholding, and banking information
• Process employee terminations and final payroll in compliance with applicable state laws
• Perform comprehensive final payroll register audits prior to submission, verifying: direct deposits, child support orders and IWOs, manual checks, certified payroll wages, prevailing wage calculations, taxes and deductions, wage variations, and PTO balances
• Coordinate payroll funding and submit wire totals to Finance
• Ensure timely delivery of manual payroll checks when required
• Maintain organized, well-archived payroll records and documentation

Benefits Administration

• Administer medical, dental, vision, life, disability, and supplemental benefits (including Aflac), COBRA, and any additional plans put into place
• Coordinate Open Enrollment, new hire enrollments, plan changes, and qualifying life events
• Manage relationships with insurance brokers and carriers

Client & Project Support (Shared Responsibility)

• Coordinate project startup documentation and customer onboarding requirements
• Support Estimating, Operations, and Project Management teams with administrative needs, including entry/training requirements (IDs, drug tests, background checks) and ongoing compliance needs
• Prepare/ request Certificates of Insurance (COIs), additional insured endorsements, W-9s, banking information, and licensing documentation, as needed

What We Offer

• Competitive wages, commensurate with experience
• Medical/ HSA, dental, vision, life insurance, and supplemental benefit options
• Paid time off and sick leave banks
• A collaborative team environment with real ownership over HR and administrative functions

What We're Looking For

• Prior experience in HR management, payroll administration, or a similar generalist/operations role
• Working knowledge of payroll systems (ADP Workforce Now experience strongly preferred)
• Familiarity with certified payroll, prevailing wage, and wage/hour compliance a plus
• Strong understanding of employee benefits administration and open enrollment processes
• High attention to detail, especially around confidential and financially sensitive information
• Excellent communication skills and the ability to work cross-functionally with Operations, Finance, and Project teams
• Comfortable working on-site and being a visible, accessible point of contact for employees
• Discretion and sound judgment when handling sensitive employee and compensation data

Premier DataCom, LLC is an equal opportunity employer.

Monday through Friday, with expectations to be on site. Some flexibility with hours and days is permitted, as necessary.