Administrative & Budget Support Specialist

Smithsonian Institution; Front Royal (VA); On-site; USD 49,000 - 66,000; Full time

Job summary

The Smithsonian Institution in Front Royal, VA seeks a Management Support Assistant (IS-0303-7) to provide a range of administrative and budget-related support for NZCBI operations. This full-time role covers procurement, travel, financial reconciliations, and records management as part of center operations.

Open to qualified applicants; appointment is temporary not to exceed two years with funding. Expect non-sensitive to moderate risk duties in a dynamic museum research environment.

Qualifications

• One year of specialized experience equivalent to the IS-5 level in basic accounting and expense tracking.
• Experience with procurement procedures, purchase orders, and bid summaries.
• Experience handling complex domestic travel arrangements and related expenses.
• Experience in office environments, inquiries, correspondence, and filing systems.

Responsibilities

• Provide programmatic, procurement, financial reconciliations and travel support for the center.
• Assist in developing and improving work methods, procedures, and controls.
• Oversee logistics, property management, and HR-related actions as needed.
• Support administration and record-keeping for unit operations.

Skills

Accounting basics

Procurement procedures

Travel management

Office administration

Job description

The Smithsonian Institution in Front Royal, VA seeks a Management Support Assistant (IS-0303-7) to provide a range of administrative and budget-related support for NZCBI operations. This full-time role covers procurement, travel, financial reconciliations, and records management as part of center operations.

Open to qualified applicants; appointment is temporary not to exceed two years with funding. Expect non-sensitive to moderate risk duties in a dynamic museum research environment.