Admin Asst Sr Healthcare

University Of Michigan

Ann Arbor (MI)

On-site

USD 45,000 - 65,000

Full time

12 hours ago

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Benefits offered by this job

Excellent medical, dental and vision

2:1 retirement match

Job summary

University of Michigan’s Michigan Medicine in Ann Arbor is seeking an experienced administrative support professional to assist a subspecialized team in Anatomic Pathology. You will help manage the department’s calendar, coordinate scheduling and travel, and prepare teaching materials, abstracts, grants and other documents for submission.

You will support Fellows recruitment, onboarding, reimbursements and offboarding, and ensure smooth operations across clinical and research activities.

Qualifications

Associate degree or equivalent combination of education and experience.
Minimum of four years of administrative support experience.
Experience using Microsoft Word, PowerPoint, Excel, and web-based applications.
Excellent interpersonal and written communication skills; ability to work independently and collaboratively.
Strong customer service skills in all interactions.
Ability to work with a diverse group of people diplomatically.
Ability to multitask and meet time constraints.
Strong organizational skills.
Demonstration of commitment to Service Excellence.

Responsibilities

Provides advanced administrative support to a subspecialized team of faculty and trainees in Anatomic Pathology and manages patient assets for faculty, fellows, and residents.
Manages departmental scheduling software and Laboratory Information System applications; assists Pathologists with the Service Calendar.
Shares knowledge of university policies with peer staff.
Assists faculty in preparing teaching materials, abstracts, grants, articles, and other documents for submission.
Assists Fellowship Director with Fellows recruiting, onboarding, reimbursements and offboarding.
Schedules and maintains calendar of appointments, meetings, travel itineraries, reimbursements and related arrangements.
Assists with planning events and conferences.
Coordinates meetings with clinical partners from research, operating rooms, clinics and outside customers.
Prepares and distributes minutes from meetings.
Assists with planning visiting professors including travel, lodging, itineraries and reimbursements.
Manages diagnostic materials and work queues; submits orders for additional tests as needed.
Prepares cases for multidisciplinary tumor boards or conferences.
Manages telephone calls, visitors, and inquiries; provides professional service.
Maintains CV and certification documents for faculty.
Cross coverage of other services as needed.

Skills

Interpersonal skills

Written communication

Independent work

Team collaboration

Multitasking

Organizational skills

Customer service

Diplomacy

Microsoft Office proficiency

Education

Associate degree

Tools

Microsoft Word

PowerPoint

Excel

Web-based applications

LIS (Laboratory Information System)

Job description

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

Provides advanced administrative support to a subspecialized team of faculty and trainees in Anatomic Pathology's clinical service and manages patient's assets for faculty, fellows and residents.
Departmental scheduling software, Laboratory Information System applications; and assists the Pathologists in creating and maintaining the Pathology Departmental Service Calendar.
Shares knowledge of university policies and procedures with peer administrative support staff.
Assists faculty in preparing teaching materials, abstracts, grants, articles, and other miscellaneous documents for submission utilizing computer hardware and software.
Assists with Fellowship Director with Fellows recruiting, onboarding, reimbursements and offboarding.
Schedules and maintains calendar of appointments, meetings, and travel itineraries, reimbursements and coordinates related arrangements.
Assists with planning events, conferences.
Assists with coordinating meetings with our clinical partners from research, operating rooms, clinics and outside customers.
Prepares and distributes minutes from meetings.
Assists with planning schedule of visiting professors including travel arrangements, lodging, and itineraries and reimbursements.
Manages diagnostic materials and work queues, submit orders for additional tests on diagnostic material at pathologists? request.
Prepare cases for multidisciplinary tumor boards or conferences.
Manages telephone calls from internal and external customers, receives visitors, and resolves routine and complex inquiries.
Effectively works with team members to accomplish division and departmental goals in a collegial and professional manner.
Makes independent decisions regarding planning, organizing, and scheduling meetings while managing workflow.
Proficient in Microsoft Office software and Outlook.
Maintain CV and other certification documents for faculty.
Cross coverage of other services as needed.

Required Qualifications*

In order to be considered for this position the applicant must have met or will have met all the required qualifications prior to the start date of employment.

Associate degree or an equivalent combination of education and experience is necessary.
Minimum of four years of administrative support experience is necessary.
Experience utilizing Microsoft Word, PowerPoint, Excel, and web-based applications are necessary.
Excellent interpersonal and written communication skills; ability to work independently with general supervision and maximum collaboration in a team environment.
Must provide strong customer service skills in all interactions.
Ability to work with a diverse group of people in a diplomatic and effective manner.
Ability to multi-task and work well under time constraints.
Strong organizational skills.
Demonstration of commitment to Service Excellence.

Desired Qualifications*

Michigan Medicine working experience.
Knowledge of University policies, rules, and regulations.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Work Schedule

This full time, 40 hour position is on the day shift.

Work Locations

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process maybegin as early as the eighth day after posting.Thisopening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.

Job Opening ID

283850

Work Location

Michigan Medicine - Ann Arbor

Modes of Work

Onsite

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt