HR Administrative Assistant & Onboarding Specialist

Arctic Slope Regional Corporation; Northern (KY); Hybrid; USD 18,000 - 30,000; Part time

Job summary

Arctic Slope Regional Corporation (ASRC) is seeking a part-time, temporary administrative professional to support Core HR Shared Services in Utqiagvik, Alaska. Under supervision of the Human Resources Business Partner, you will assist with new hire orientation, records management, and recruiting support while handling confidential information with care.

You will work with Anchorage HR staff and across departments to help onboard and offboard employees, coordinate training, and ensure accurate

Qualifications

• High school diploma or GED certificate.
• Experience working with highly confidential materials.
• Working knowledge of MS Office products (including Excel), DocuSign, Adobe and similar programs and willingness to become proficient in same.
• Experience answering phones, scheduling and supporting meetings, booking travel and other related administrative tasks.
• Have or willing to obtain DOT Collection Personnel Training Certification within 30 days of hire.

Responsibilities

• Assists with administrative and department projects supporting key initiatives throughout Core HR Shared Services.
• Assists with scheduling and conducting new hire orientation.
• Coordinates and supports employee training activities, including scheduling sessions, assist in creating training materials, and providing resources to meet organizational training and development needs.
• Performs all manual and digital filing to ensure timely and accurate record keeping. Pulls records and routes paperwork as appropriate.
• HR mail processing duties to include inter-building and external deliveries, preparing packages for shipping, accurate labeling and tracking of mail and coordination with the Mailroom Department.
• Maintains cleanliness and organization of all file rooms and administrative areas for Core HR Shared Services.
• Works with Anchorage Human Resources staff and other departments to assist with successfully onboarding and offboarding of employees.
• Schedules appointments for and assists with sample collection related to drug testing program and processes and completes paperwork related to same.
• Assists with recruiting projects, including preparing flyers, mailers and other marketing materials, attendance at career fairs, scheduling interviews and other tasks.
• Works independently as well as with team members in same office as well as other offices and departments.
• Ensures confidentiality of employee and company information to comply with applicable laws.
• Reliability and timeliness, including compliance with attendance policy, is critical.

Skills

Phone etiquette

Organization

Discretion/confidentiality

Communication

Education

High school diploma or GED

DOT Collection Personnel Training Certification (within 30 days)

Tools

MS Office (Excel)

DocuSign

Adobe Acrobat

Job description

Arctic Slope Regional Corporation (ASRC) is seeking a part-time, temporary administrative professional to support Core HR Shared Services in Utqiagvik, Alaska. Under supervision of the Human Resources Business Partner, you will assist with new hire orientation, records management, and recruiting support while handling confidential information with care.

You will work with Anchorage HR staff and across departments to help onboard and offboard employees, coordinate training, and ensure accurate