HR Administrative Assistant

Arctic Slope Regional Corporation; Northern (KY); Hybrid; USD 18,000 - 30,000; Part time

Job summary

Arctic Slope Regional Corporation (ASRC) is seeking a part-time, temporary administrative professional to support Core HR Shared Services in Utqiagvik, Alaska. Under supervision of the Human Resources Business Partner, you will assist with new hire orientation, records management, and recruiting support while handling confidential information with care.

You will work with Anchorage HR staff and across departments to help onboard and offboard employees, coordinate training, and ensure accurate

Qualifications

• High school diploma or GED certificate.
• Experience working with highly confidential materials.
• Working knowledge of MS Office products (including Excel), DocuSign, Adobe and similar programs and willingness to become proficient in same.
• Experience answering phones, scheduling and supporting meetings, booking travel and other related administrative tasks.
• Have or willing to obtain DOT Collection Personnel Training Certification within 30 days of hire.

Responsibilities

• Assists with administrative and department projects supporting key initiatives throughout Core HR Shared Services.
• Assists with scheduling and conducting new hire orientation.
• Coordinates and supports employee training activities, including scheduling sessions, assist in creating training materials, and providing resources to meet organizational training and development needs.
• Performs all manual and digital filing to ensure timely and accurate record keeping. Pulls records and routes paperwork as appropriate.
• HR mail processing duties to include inter-building and external deliveries, preparing packages for shipping, accurate labeling and tracking of mail and coordination with the Mailroom Department.
• Maintains cleanliness and organization of all file rooms and administrative areas for Core HR Shared Services.
• Works with Anchorage Human Resources staff and other departments to assist with successfully onboarding and offboarding of employees.
• Schedules appointments for and assists with sample collection related to drug testing program and processes and completes paperwork related to same.
• Assists with recruiting projects, including preparing flyers, mailers and other marketing materials, attendance at career fairs, scheduling interviews and other tasks.
• Works independently as well as with team members in same office as well as other offices and departments.
• Ensures confidentiality of employee and company information to comply with applicable laws.
• Reliability and timeliness, including compliance with attendance policy, is critical.

Skills

Phone etiquette

Organization

Discretion/confidentiality

Communication

Education

High school diploma or GED

DOT Collection Personnel Training Certification (within 30 days)

Tools

MS Office (Excel)

DocuSign

Adobe Acrobat

Job description

Join Arctic Slope Regional Corporation (ASRC), Alaska's largest locally-owned company representing over 13,000 Iñupiaq shareholders and employing over 16,000 people worldwide. Guided by our Iñupiat values, we're not just building careers - we're building a legacy. As we enter our next era of growth, we're seeking talented individuals who want to be part of something meaningful while advancing their own professional journey.

Under supervision of the Human Resources Business Partner, this position is responsible for assisting management and team members on various administrative and department projects throughout Core HR Shared Services., with a focus on those services that support operations in Utqiagvik, Alaska and surrounding areas. This is a temporary, part-time position.

ESSENTIAL DUTIES AND RESPONSIBILITIES (and other duties as assigned)

• Assists with administrative and department projects supporting key initiatives throughout Core HR Shared Services.
• Assists with scheduling and conducting new hire orientation.
• Coordinates and supports employee training activities, including scheduling sessions, assist in creating training materials, and providing resources to meet organizational training and development needs.
• Performs all manual and digital filing to ensure timely and accurate record keeping. Pulls records and routes paperwork as appropriate.
• HR mail processing duties to include inter-building and external deliveries, preparing packages for shipping, accurate labeling and tracking of mail and coordination with the Mailroom Department.
• Maintains cleanliness and organization of all file rooms and administrative areas for Core HR Shared Services.
• Works with Anchorage Human Resources staff and other departments to assist with successfully onboarding and offboarding of employees.
• Schedules appointments for and assists with sample collection related to drug testing program and processes and completes paperwork related to same.
• Assists with recruiting projects, including preparing flyers, mailers and other marketing materials, attendance at career fairs, scheduling interviews and other tasks.
• Works independently as well as with team members in same office as well as other offices and departments.
• Ensures confidentiality of employee and company information to comply with applicable laws.
• Reliability and timeliness, including compliance with attendance policy, is critical.

COMPETENCY REQUIREMENTS

ASRC values the competencies that enable individual and organizational success. The Company maintains an enterprise competency framework that outlines core and role-specific expectations across levels. Competency requirements and definitions are reviewed periodically and may evolve to reflect business needs. Employees are expected to demonstrate the competencies applicable to their role as maintained by Human Resources and their business unit.

EDUCATION and/or EXPERIENCE

• High school diploma or GED certificate.
• Experience working with highly confidential materials.
• Working knowledge of MS Office products (including Excel), Docusign, Adobe and similar programs and willingness to become proficient in same.
• Experience answering phones, scheduling and supporting meetings, booking travel and other related administrative tasks.
• Have or willing to obtain DOT Collection Personnel Training Certification within 30 days of hire.

WHY ASRC IS DIFFERENT

Purpose That Matters

You're not just taking a job—you're joining a mission. ASRC, along with its family of companies, is the largest Alaskan-owned and operated company, employing more than 16,000 people across Alaska and the Lower 48. We operate six major business lines: government contracting, petroleum refining and marketing, energy support, industrial services, construction, and natural resources. Every project contributes to preserving culture while building sustainable prosperity.

Values-Driven Culture

Arctic Slope Regional Corporation’s core values are the cornerstone of its success as a community partner and as a company: spirituality, respect for each other, our culture as Iñupiat, high performance, stewardship, our business relationships, resolution of conflict, and integrity - they guide every decision. You'll work alongside people who are committed to these principles in everything they do.

Exceptional Growth Opportunities:

• Leadership development through our Next Up program
• Mentorship from industry experts across six diverse business segments
• Career paths spanning from Arctic operations to federal contracting
• Training and development that invests in your long-term success

Proven Stability & Innovation:

• 50+ years of sustained growth and market leadership
• $5+ billion in annual revenue across diversified business lines
• Leading Alaska's Top 49ers list for 30 consecutive years

At ASRC, we believe exceptional people deserve exceptional benefits. Our comprehensive total rewards package reflects our commitment to your success, well-being, and financial security.

We comply with the terms of Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Act (VEVRAA). All decisions pertaining to employment, upgrading, promotion, demotion, transfer, recruitment advertising, recruitment selection, layoff, terminations, training, compensation, benefits, and educational assistance will be executed without regard to race, color, sex, age, national origin, religion, marital status, pregnancy, childbirth or related medical conditions, parenthood, medical condition, disability, status as a protected veteran, sexual orientation, gender, gender identity, genetic information, or any other basis or characteristics prohibited by applicable law.

For more information on equal opportunity please visit – Workplace Discrimination is Illegal Pay Transparency Nondiscrimination Provision

If you need any assistance or reasonable accommodation to apply for this position, please contact the ASRC Human Resources Team at [phone].

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