HR Administrative Assistant - Immigration

Addison Group; Wilmington (DE); On-site; USD 28,000 - 30,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is seeking an Immigration Administrative Support Specialist in Wilmington, DE for a contract role. You will provide high‑level HR administration, ensure data integrity, and support compliance processes in a fast‑paced environment.

You will manage records, coordinate documentation workflows, and communicate with internal teams and external partners to maintain timely, audit‑ready operations. On-site, full‑time with medical, dental, vision, and 401(k) benefits.

Qualifications

• Experience in an administrative, HR support, or compliance-focused role.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Provide high-level administrative support within a compliance-driven HR function, ensuring accuracy and timeliness of all documentation and processes
• Maintain organized and up-to-date physical and electronic files, with a strong focus on data integrity and audit readiness
• Track, manage, and update records using Microsoft Excel and internal systems to support reporting and process visibility
• Coordinate documentation workflows, ensuring all required materials are complete, accurate, and submitted on time
• Communicate effectively with internal stakeholders and external partners to support ongoing administrative processes
• Handle sensitive and confidential information with a high level of professionalism and discretion
• Support process tracking, deadlines, and status updates to ensure smooth day-to-day operations
• Assist with audit preparation and compliance-related activities as needed
• Prioritize and manage multiple tasks in a fast-paced environment while maintaining strong attention to detail
• Identify opportunities to improve administrative processes and enhance overall efficiency

Skills

Administrative support

Attention to detail

Discretion

Communication skills

Microsoft Office

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Position Title: Immigration Administrative Support Specialist

Location: Wilmington, DE

Assignment Type: Contract (~6 months, potential extension)

Compensation: $20–22/hour

Work Schedule: Full-time, 40 hours per week

On-Site or Hybrid: Fully on-site (5 days/week)

Benefits: This position is eligible for medical, dental, vision, and 401(k)

An Addison Group client is looking for an HR Administrative Assistant - Immigration Support Specialist!

Job Responsibilities:

• Provide high-level administrative support within a compliance-driven HR function, ensuring accuracy and timeliness of all documentation and processes
• Maintain organized and up-to-date physical and electronic files, with a strong focus on data integrity and audit readiness
• Track, manage, and update records using Microsoft Excel and internal systems to support reporting and process visibility
• Coordinate documentation workflows, ensuring all required materials are complete, accurate, and submitted on time
• Communicate effectively with internal stakeholders and external partners to support ongoing administrative processes
• Handle sensitive and confidential information with a high level of professionalism and discretion
• Support process tracking, deadlines, and status updates to ensure smooth day-to-day operations
• Assist with audit preparation and compliance-related activities as needed
• Prioritize and manage multiple tasks in a fast-paced environment while maintaining strong attention to detail
• Identify opportunities to improve administrative processes and enhance overall efficiency

Requirements:

• Experience in an administrative, HR support, or compliance-focused role
• Strong attention to detail and organizational skills
• Ability to handle confidential information with discretion
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to work independently in a fast-paced, time-sensitive environment

Preferred (Not Required):

• Experience supporting immigration or global mobility functions
• Familiarity with Public Access Files and immigration documentation workflows
• Experience working with external immigration counsel

Why choose Addison Group?

• Pay: We negotiate high salaries using the US Bureau of Labor Statistics
• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, and 401(k)
• Permanent Employment: Many of Addison's job openings lead to potential permanent employment
• Connections: You connect directly with hiring managers
• Options: You are presented multiple employment options near your home
• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.