HR ADMINISTRATIVE ASSISTANT II (Internal)

Legends Casino Hotel; United States; On-site; USD 17,000 - 28,000; Full time

Job summary

Legends Casino Hotel seeks an Internal HR Administrative Assistant II to join our full-time team. This role supports the HR Office with training materials, documents, data entry, and filing while handling phones and applicant information.

The ideal candidate will have a high school diploma or GED, strong written and spoken English, and the ability to type accurately. A Class II gaming license and annual background check are required.

Qualifications

• High school diploma or GED required; computer training preferred.
• Tribal HR Professional Certification preferred or obtainable within one year.

Responsibilities

• Promotes positive applicant and team member relations in person, on the phone, and through correspondence.
• Create or help create training materials and HR documents.
• Help prepare interview documents and new hire packets.
• Knowledge of electronic application process and required information.
• Assist applicants by providing guidance or status updates in person and over the phone.
• Maintain applicant profiles by updating user accounts, uploading attachments, and making HR notes.
• Provide administrative assistance to the Human Resource team as needed.
• Serve as the HR representative on interview panels.
• Assist with Job Fairs and outreach to area schools and organizations.
• Prepare and maintain accurate records and reports; maintain filing system.
• Build relationships inside/outside department to improve workflows and guest experience.
• Model a strong work ethic and be available for guests and team.
• Identify ways to improve workflows and increase efficiency.
• Move situations toward resolution; explain the 'why' behind the action for the guest.
• Pay attention to detail and conduct thorough research for best decisions.
• Make judgments aligned with Legends Casinos’ values; share guest feedback with management.

Skills

Typing

Oral and written communication

Business English

Data entry

Computer literacy

HRIS familiarity

HRIS basics

Education

High school diploma or GED

HR Certification preferred

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

HR ADMINISTRATIVE ASSISTANT II (Internal)

Full Time

2 days ago Requisition ID: 10114

Salary Range: $18.12 To $19.70 Hourly

JOB SUMMARY: Answers telephone calls and directs them to proper party as necessary. Provides general information to applicants and team members. Provides assistance to Human Resources Office in regards to preparation and/or creation of training materials, HR documents, interview documents, new hire packets and etc. Does word processing, data entry, typing and filing as required.

SUPERVISION EXCERCISED: None.

LICENSE REQUIRED: Must obtain and hold a Class II gaming license while employed and complete an annual background check with TGA.

MINIMUM EDUCATION REQUIRED FOR POSITION: High school diploma or GED equivalent required. Computer training preferred. Tribal Human Resources Professional Certification is preferred or the ability to obtain within one year.

PHYSICAL REQUIREMENTS: Manual and finger dexterity for operation of personal computer and routine paperwork. Ability to sit or stand for extended length of time.

SPECIFIC SKILLS/KNOWLEDGE/EXPERIENCE REQUIRED FOR POSITION: Must be able to type efficiently and accurately. Must have good oral and written communication skills. Must know correct business English, including grammar, spelling, punctuation, and vocabulary, and have basic arithmetic skills. Knowledge of modern office equipment and practices. Willing to learn Human Resources Information System.

SPECIFIC DUTIES PERFORMED: This list of tasks is illustrative ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.

• Promotes positive applicant and team member relations in person, on the phone, and through correspondence.
• Responsible for creating or helping in the creation of training materials, HR documents, etc.
• Responsible for helping prepare interview documents, new hire packets, etc.
• Knowledge of electronic application process and the information that is requested in each section.
• Assists applicants by providing guidance or status updates in person and over the phone.
• Maintains applicant profiles by updating user account information, uploading attachments and making HR notes.
• Administrative assistance to the Human Resource team as needed.
• Serves as the HR representative on interview panels.
• Assists with Job Fairs and outreach to area schools and organizations.
• Prepares and maintains accurate and complete records and reports, including an efficient filing system.
• Builds relationships inside and outside of their department / team to improve ways of working and provide a great guest experience.
• Models for the team, a strong work ethic and is visible, available and present for the guest and their team.
• Identifies ways to improve workflows and processes to work smarter and increase efficiency.
• Moves the situation quickly toward resolution by efficiently managing and controlling the circumstances.
• Explains the “why” behind the resolution or action for the guest.
• Pays attention to detail and conducts thorough research to make the best decision for the guest and the business.
• Makes judgment calls based on understanding Legends Casinos’ Purpose, Values and Objectives while utilizing research, knowledge, and experience.
• Proactively shares guest feedback with executive management and peers in the spirit of continuous improvement.
• Seeks to share and improve processes and workflows based on guest feedback.
• Finds ways to make good use of their strengths and talents.