HR Assistant - Requisition #181650

Infor; Temecula (CA); On-site; USD 35,000 - 45,000; Full time

Job summary

A leading casino resort in Temecula is seeking an HR Assistant to provide efficient support and manage front desk operations. This role involves greeting visitors, managing HR documentation, and assisting with various HR administrative tasks. The ideal candidate should have a high school diploma and strong organizational and communication skills. Bilingual skills are preferred, and no prior experience is required. This full-time position may require working nights and weekends.

Qualifications

• No prior experience required; two years of related work experience preferred.
• Ability to read and comprehend simple instructions and correspondence.
• Must qualify to obtain and maintain a Class 'A' gaming license.

Responsibilities

• Greet and assist visitors and Team Members in a professional manner.
• Manage HR documentation and maintain confidentiality.
• Assist with administrative tasks and scheduling of meetings.

Skills

Proficiency in Microsoft Office

Customer service skills

Strong organizational skills

Interpersonal communication

Bilingual skills

Education

High school Diploma or GED

Tools

Microsoft SharePoint

Adobe Acrobat Pro

DocuSign

Job description

GENERAL SUMMARY

The Human Resources (HR) Assistant provides friendly, professional, and efficient support to Team Members and visitors while serving as the first point of contact for the Human Resources Division. This role is responsible for managing front desk operations, maintaining accurate and confidential HR records, and supporting administrative and project-based needs across the HR Division. The HR Assistant plays a key role in ensuring positive Team Member experiences and effective HR operations at Pechanga Resort Casino (PRC).

FOUR DIAMOND SERVICE AGREEMENT

All Team Members will display a Four Diamond commitment to customer service through the delivery and maintenance of the Quality Standards established by Pechanga Resort Casino.

KEY RESPONSIBILITIES

• Greet and assist visitors and Team Members in a courteous and professional manner.
• Direct walk-in traffic and phone inquiries to the appropriate HR department or Team Member.
• Answer and manage a multi-line phone system, screen and route calls, take messages, and schedule appointments as needed.
• Assist Team Members with basic navigation and use of HR systems, including Employee Self Service (ESS).
• Maintain the integrity and confidentiality of Team Member files by accurately alphabetizing, scanning, indexing, logging, and filing HR documentation in both electronic and hard-copy formats.
• Ensure timely and accurate processing of HR paperwork in accordance with established procedures and retention requirements.
• Maintain daily and monthly administrative reports and logs, including but not limited to:
  • Team Member birthday and anniversary lists
  • Intermittent leave of absence call logs
  • Fitness center requests
  • Team Member badge collections
  • Team Member walk-in logs, address changes, and transfer logs
• Perform daily pick-up, sorting, and distribution of department mail.
• Scan, copy, fax, and prepare documents as requested.
• Assist with scheduling meetings in the HR Conference Room.
• Support the maintenance and inventory of office supplies and stock.
• Assist HR departments with short-term, long-term, and ongoing projects as needed.
• Pull and prepare documents or files for investigations, audits, events, and Team Member programs.
• Receive and route general deliveries to the appropriate personnel.

Additional Responsibilities

Perform other duties as assigned to support the needs of the HR Division.

ACCOUNTABILITY

This position has no supervisory responsibilities. This position is responsible for protecting the assets of Pechanga Resort Casino and for maintaining and providing a positive and professional work environment.

QUALIFICATIONS AND GUIDELINES

EXPERIENCE/TRAINING/EDUCATION: High school Diploma or GED is required. No prior experience required; two (2) years of related work experience preferred.

COMMUNICATION SKILLS: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence and basic documentation. Ability to effectively present information in one-on-one and small group settings to Team Members, visitors, and internal partners.

MATHEMATICAL SKILLS: Ability to add and subtract two-digit numbers, and ability to multiply and divide by 10 and 100. Ability to perform these operations using units of U.S. currency, weight measurement, volume, and distance.

REASONING ABILITY: Ability to use reasoning and understanding to carry out detailed, but uninvolved, written or oral instructions. Ability to deal with problems while remaining flexible and adaptable to help ensure the desired outcome.

CERTIFICATES, LICENSES, REGISTRATIONS:

• Must qualify to obtain and maintain a Class “A” gaming license.

SKILLS/ABILITIES:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), Microsoft SharePoint, Adobe Acrobat Pro, and DocuSign.
• Strong organizational, interpersonal, and communication skills.
• Excellent customer service skills, including professional telephone etiquette.
• Self-motivated, resourceful, and able to work independently with minimal supervision.
• Ability to work with a positive attitude in a fast-paced, culturally diverse casino environment.
• Ability to take direction and follow through on assigned tasks.
• Flexibility to work nights, weekends, and holidays as required.
• Bilingual skills preferred.

DISCLAIMER: The above information on this description has been designed to indicate the general nature and level of work performed by Team Members within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of Team Members assigned to this job.

FLSA STATUS: Non-Exempt