HR Administrative Assistant: Hiring & Onboarding Support

City of Boston; Boston (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

The City of Boston is seeking a Human Resources Administrative Assistant to perform administrative and clerical duties within the Human Resources Division, reporting to the Civilian Employment & Recruitment Analyst. Responsibilities include processing hiring documents, entering applicant data in NEO-GOV, administering requisitions in the Career Center, and coordinating pre-employment screenings.

Minimum three years of administrative experience is required; HRIS/HCM experience is preferred.

Qualifications

• Three years of full-time or equivalent HR admin experience.
• Able to maintain confidentiality and attention to detail.
• Strong organizational and written communication skills.
• HRIS/HCM experience preferred.

Responsibilities

• Assist in hiring process for civilian personnel including tracking new hires and applicants.
• Enter and maintain applicant data using NEO-GOV.
• Administer requisitions in the Career Center; ensure job requisitions in NEO-GOV conform to policies.
• Maintain interview and hiring records.
• Schedule screening assessments and pre-screening appointments.
• Coordinate pre-employment paperwork and onboarding process.
• May administer employment screening tests for prospective candidates.
• Assist in scheduling interviews for various departments as needed.
• Assist candidates with the employment process and completion of new hire forms.
• Process hire transactions in PeopleSoft.
• Serve as back-up to other HR assistants.
• Assist with HR projects and assignments such as Recruit Class, Promotional Exams, and Annual Compliance.

Skills

Administrative experience

Confidentiality

Organizational skills

Communication skills

HRIS experience

Tools

PeopleSoft

Job description

The City of Boston is seeking a Human Resources Administrative Assistant to perform administrative and clerical duties within the Human Resources Division, reporting to the Civilian Employment & Recruitment Analyst. Responsibilities include processing hiring documents, entering applicant data in NEO-GOV, administering requisitions in the Career Center, and coordinating pre-employment screenings.

Minimum three years of administrative experience is required; HRIS/HCM experience is preferred.