HR Administrative Assistant

Ithaca City School District; Town of Ithaca (NY); On-site; USD 33,000 - 47,000; Full time

Job summary

The Ithaca City School District is seeking an HR Administrative Assistant to perform complex administrative tasks supporting human resources, including recruitment, onboarding, attendance, and benefits administration.

The role involves handling confidential information, managing HR records, reporting to NYSED and other agencies, and coordinating with district staff at the District Office. This is a full-time position with 38.5 hours per week.

Qualifications

• Associate’s degree in office management or related field with two years of HR-related clerical experience.
• High school diploma or equivalency with four years of clerical/administrative experience, at least two in HR-related areas.
• Equivalent combination of training and experience as defined by the above.

Education

Associate’s degree in office management, office technology, business administration, human resources management or a closely related field

High school diploma or equivalency with four years of clerical/administrative experience

Equivalent combination of training and experience

Job description

NOTICE OF VACANCY

Position Title: HR Administrative Assistant

Brief Description: The work involves responsibility for independently performing complex administrative support tasks in support of human resources functions. Assignments involve a broad range of human resources activities, including recruitment; vacancy management; attendance management; employee onboarding and offboarding; monitoring appointment status, including permanent, provisional, probationary, and tenure status; administration of wage and benefit programs; and special reporting, including but not limited to NYSED staff reporting, BEDS, EEOC, DOL, NYSTRS and NYSLRS. The work involves extensive interaction with employees, supervisors, job applicants, the general public, and retirees. The work also requires the extensive use and management of complex electronic records systems, using both common office software and customized database and workflow software. The work is performed under the general supervision of the Director or Assistant Director of Human Resources and Labor Relations, with the use of independent judgment allowed in carrying out routine tasks. The ability to maintain confidentiality is essential to this position. Supervision may be exercised over the work of interns or youth workers as assigned. Does related work as required.

Location(s): District Office

Posting Dates: 6/9/2026- 7/6/2026

Repost Dates: 8/28/2026- Until Filled

Number of Vacancies: 1

Hours per day: Minimum 38.5 hours per week

Civil Service Jurisdictional Class: Competitive

Required Qualifications

• A. Possession of an Associate’s degree in office management, office technology, business administration, human resources management or a closely related field with similar course curriculum, and two (2) years of full‑time paid clerical or administrative support experience, or its part‑time paid equivalent, at least one (1) year of which shall have been directly related to human resources, personnel, benefits or compensation; or
• B. Graduation from high school or possession of a high school equivalency diploma, and four (4) years of full‑time paid clerical or administrative support experience, or its part‑time paid equivalent, at least two (2) years of which shall have been directly related to human resources, personnel, benefits or compensation; or
• C. An equivalent combination of training and experience as defined by the limits of (a) and (b)

Salary Range: $28.75/ hourly minimum Based on the 25-26 EAsalary grid, a new contract is currently in negotiations

About Us

We envision 6000+ Thinkers. Thinking is foundational to the development of self and society. It is the cornerstone of all creative ideas and problem‑solving, new scientific discoveries, new products and services, individual and organizational learning, education, business success, interpersonal and intrapersonal communications, all social change and even democracy itself. Our vision is what we see. It motivates us. Our vision is audacious.

Our mission is to engage, educate, and empower. We will strive to engage all students in the importance and relevance of thinking; to educate every learner to communicate, comprehend, and collaborate for understanding; and to empower all in the ICSD to achieve academic excellence.

Visit Our Website: ithacacityschools.org

The Ithaca City School District does not unlawfully discriminate in employment on the basis of age, race, color, religion, creed, ethnicity, national origin, sexual orientation, gender identity and expression, military status, veteran status, sex, disability, predisposing genetic characteristics, marital status, familial status, domestic violence victim status, or other federal/state protected status