Administrative Assistant (District wide, IHS)

Ithaca City School District; City of Ithaca (NY); On-site; USD 33,000 - 45,000; Full time

Job summary

The Ithaca City School District is seeking an Administrative Assistant to support district-wide offices with a wide range of clerical tasks. The role involves handling complex records, interpreting instructions, and maintaining professional standards under supervision.

Strong accuracy and attention to detail are essential, and eligibility for Civil Service appointment is required. Hours are 38.5 per week; salary starts at $28.75 per hour under the collective bargaining agreement.

Qualifications

• High-level clerical position requiring ability to interpret complex written/verbal instructions.
• Exceptional professionalism with meticulous attention to detail.
• Eligible for appointment as Administrative Assistant by Civil Service.

Responsibilities

• Perform a wide variety of administrative activities in support of an office or program.
• Explain program services and requirements to agency clients and the public.
• Manage complex records systems and assist administrators and staff.
• Coordinate with district offices district-wide as assigned.

Skills

meticulous attention to detail

interpret complex instructions

professionalism

strong communication

Education

Associate’s degree + 2 years clerical experience

High school diploma + 4 years clerical experience

Equivalent combination of training/experience

Job description

Position Title

Administrative Assistant (District-wide, IHS)

Brief Description

The work involves responsibility for performing a wide variety of administrative activities and tasks in support of an office or agency program. Specific tasks vary depending on the functional area and program objectives of the agency to which the employee is assigned, but the Administrative Assistant position is characterized by substantial contact with agency clients and/or the general public to explain program services, requirements, etc., by managing complex records systems and by assisting administrators and professional staff in the performance of the more routine, less difficult and highly structured tasks required of these administrative positions. The work is performed under the general supervision of a higher level administrator according to clearly defined guidelines and instructions. Supervision may be exercised over the work of clerical assistants. Does related work as required.

Location(s)

District wide, IHS

Anticipated Start Date

8/26/2026

Posting Dates

8/24/2026- Until Filled

Number of Vacancies

1

Hours per week

38.5

Required Qualifications

• The Ithaca City School District is committed to eliminating race, class, and disability as predictors of academic performance, co-curricular participation, and discipline. Qualified candidates will demonstrate a basic awareness of these commitments and a strong willingness to support these efforts.
• This is a high-level clerical position requiring a proven ability to understand and interpret complex written and verbal instructions; exhibit an exceptional level of professionalism; with meticulous attention to detail.
• Must be eligible for appointment as an Administrative Assistant by Civil Service

Civil Service Requirements

• (a) Possession of an Associate’s degree and two (2) years of clerical, administrative or office management experience which shall have involved maintaining electronic records in a database or spreadsheet application and preparing reports; or
• (b) Graduation from high school or possession of a high school equivalency diploma and four (4) years of clerical, administrative or office management experience which shall have involved maintaining electronic records in a database or spreadsheet application and preparing reports; or
• (c) An equivalent combination of training and experience as defined by the limits of (a) and (b).

Note: College degrees must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education and/or U.S. Secretary of Education. If an applicant’s degree was awarded by an educational institution outside the United States and its territories, the applicant must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found at https://www.cs.ny.gov/jobseeker/degrees.cfm. Applicants are responsible for payment of the required evaluation fee.

If you are a substitute or in the process of onboarding and haven’t officially started, you will be considered an external applicant.

Salary Range

$28.75hr in accordance with Collective Bargaining Agreement

About Us

We envision 6000+ Thinkers. Thinking is foundational to the development of self and society. It is the cornerstone of all creative ideas and problem-solving, new scientific discoveries, new products and services, individual and organizational learning, education, business success, interpersonal and intrapersonal communications, all social change and even democracy itself. Our vision is what we see. It motivates us. Our vision is audacious.

Our mission is to engage, educate, and empower. We will strive to engage all students in the importance and relevance of thinking; to educate every learner to communicate, comprehend, and collaborate for understanding; and to empower all in the ICSD to achieve academic excellence.

Visit Our Website: ithacacityschools.org

The Ithaca City School District does not unlawfully discriminate in employment on the basis of age, race, color, religion, creed, ethnicity, national origin, sexual orientation, gender identity and expression, military status, veteran status, sex, disability, predisposing genetic characteristics, marital status, familial status, domestic violence victim status, or other federal/state protected status.