HR Administrative Assistant

Inductotherm Corp.; Rancocas (NJ); On-site; USD 32,000 - 41,000; Full time

Job summary

Inductotherm Corp in Rancocas, NJ seeks a Human Resources Administrative Assistant to support HR operations on-site, Monday–Friday 8:00am–5:00pm. The role handles recruiting, onboarding, training, records management and HR data entry with confidentiality and professionalism.

The ideal candidate is detail-oriented, communicates clearly, and can work independently within a team; prior HRIS experience and SHRM/PHR is preferred and full-time on-site employment is offered.

Qualifications

• Associate degree in HR/Business preferred.
• 1–3 years in administrative roles, ideally HR.
• HR certification (SHRM-CP/PHR) preferred.
• Experience with HRIS systems preferred.

Responsibilities

• Provide administrative and clerical support to HR.
• Utilize Microsoft Office to support daily operations.
• Maintain employee files and HR databases.
• Assist with data entry and HRIS reporting.
• Coordinate training sessions and track records.
• Support onboarding and open enrollment activities.
• Assist with job postings and candidate communications.

Skills

Organizational skills

Time management

Verbal and written communication

Discretion with confidential info

Interpersonal skills

Attention to detail

Team collaboration

Education

Associate degree in HR/Business

High school diploma or equivalent

HR certification (SHRM-CP/PHR)

Experience with HRIS systems

Tools

Microsoft Office

Job description

For more than 70 years, Inductotherm has been at the forefront of innovation in induction technology, designing and manufacturing world-class equipment used by manufacturers across the foundry, steel, heat treating, and metal processing industries.

At Inductotherm, employees are more than team members; they are part of a collaborative culture that values integrity, continuous improvement, professional growth, and long-term career development. We offer the opportunity to work alongside talented professionals whose contributions help drive manufacturing and technological advancements around the world. Whether you are beginning your career or looking to expand your expertise, Inductotherm provides a stable environment where your contributions make a meaningful impact.

Job Description:

Inductotherm Corp has an exciting opportunity for a Human Resources Administrative Assistant to join our Team, 100% on-site in Rancocas, New Jersey, Monday-Friday 8:00am-5:00pm.

The Human Resources Administrative Assistant provides administrative and clerical support to the Human Resources department. This role serves as a key point of contact for employees and applicants while providing administrative support in recruiting, onboarding, training, employee records management, and general HR operations. The ideal candidate is detail-oriented, professional, capable of handling confidential information, and passionate about providing exceptional service across the company.

Duties/Responsibilities:

• Provide administrative and clerical support, including proofreading, filing, and scanning.
• Utilize Microsoft Office applications (Word, Excel, PowerPoint, Outlook) to support daily operations.
• Communicate clearly and professionally via phone, email, and in-person interactions.
• Maintain employee personnel files and HR databases.
• Ensure employee records are accurate and maintained.
• Assist with data entry and reporting within the Human Resources Information System (HRIS).
• Support compliance with company policies and applicable employment laws.
• Coordinate training sessions and maintain track training records.
• Support company communications and HR-related announcements.
• Prepare correspondence, reports, presentations, and spreadsheets.
• Maintain department calendars and schedule meetings.
• Assist with special HR projects and initiatives as assigned.
• Assist with posting job openings on internal and external job boards.
• Assist with coordination of interviews and candidate communications.
• Assist with new hire onboarding.
• Support open enrollment activities and wellness initiatives.
• Assist with employee engagement activities, events, and recognition programs, as needed.
• Order supplies and create material requisitions, as needed.
• Maintain regular and reliable attendance, with flexibility to work overtime as needed
• Perform additional duties as assigned.

Required Skills/Abilities:

• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills and ability to work with employees at all levels of the company.
• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively within a team environment.
• Customer-service-oriented approach when assisting employees and applicants.

Education and Experience:

• Associate degree in Human Resources, Business Administration, or related field preferred.
• High school diploma or equivalent required.
• Minimum 1-3 years of administrative experience, preferably in Human Resources.
• Human Resources certification (SHRM-CP, PHR, or equivalent) is preferred.
• Experience with HRIS systems, preferred.

Physical Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Ability to occasionally lift up to 20 pounds.
• Maintain a professional, business-appropriate appearance and demeanor.
• Hold a valid driver's license.
• Prolonged periods of sitting, working at a computer, and ability to traverse the building.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary:

Salaries are based upon candidate experience and qualifications.

Salary Range:

$23.00 - $30.00/hour

Total Rewards:

At Inductotherm Corp, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities, including a monthly incentive bonus.

Inductotherm Corp also provides eligible employees with an opportunity to participate in a variety of benefit programs, generally including health insurance, flexible spending accounts, profit-sharing plans, 401k, life insurance programs, etc.

Condition of Employment:

Must be able to satisfactorily complete the Inductotherm Corp. hiring process requirements which includes a comprehensive assessment, drug testing, and a background check. The Company complies with the Drug-Free Workplace Act of 1988 and federal laws and regulations, which include post-offer testing for marijuana.

Inductotherm Corp. is E-Verified and provides equal employment opportunities and considers reasonable accommodations as required by applicable law.

This job description is not intended to be an exhaustive list of all duties and responsibilities. Duties and responsibilities may change over time as business needs evolve.