HR Administrative Assistant

Transdev North America; Phoenix (AZ); On-site; USD 28,000 - 35,000; Full time

Benefits offered by this job

Vacation (2 weeks)

Sick days (5)

Holidays (12)

401(k) plan

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Voluntary long-term disability

Job summary

Transdev North America is seeking an Administrative Assistant in Phoenix, AZ to support daily office operations and assist management with scheduling and report preparation. The role involves data entry, filing, correspondence management, and ensuring accurate administrative processes in a fast-paced team setting.

The ideal candidate is highly organized, detail-oriented, and proficient in Microsoft Office, with at least two years of relevant experience.

Qualifications

• High school diploma or equivalent.
• Minimum 2 years of relevant experience.
• College course work in a related field preferred.
• Computer literate with intermediate knowledge of Microsoft Office.
• Must be able to work shifts or flexible work schedules as needed.
• DOT drug testing and physical if applicable.

Responsibilities

• Coordinates documents, correspondence and web pages, including letters, reports, emails, presentations, memos, faxes, etc.
• Administer accounting data, payroll, personnel records
• Manage employee FMLA tracking
• Ordering and maintaining inventory of office supplies
• Quality Assurance Checks ensuring compliance with background checks, drug and alcohol screens, and E-Verify requirements
• Maintains confidentiality of all information; comply with HIPAA regulations.
• Other duties as required

Skills

Data entry

Microsoft Office

Attention to detail

Time management

Education

High school diploma or equivalent

College coursework in related field preferred

Tools

Microsoft Office

Job description

Administrative Assistant

• Competitive compensation package of minimum $20.25 - maximum $25.25 per hour

Transdev in Phoenix, AZ is hiring an Admin Assistant. This key role is essential in supporting daily office operations and ensuring smooth administrative functions. Responsibilities include data entry, filing, managing correspondence, and assisting management with scheduling and report preparation. This is an excellent opportunity for a highly organized and detail-oriented professional who thrives in a fast-paced, team-oriented environment.

Transdev Is Proud To Offer

• Competitive compensation package of minimum $20.25 - maximum $25.25 per hour

Benefits Include

• Vacation: minimum of two (2) weeks
• Sick days: 5 days
• Holidays: 12 days; 8 standard and 4 floating
• Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability.

Benefits may vary depending on location policy. The above represents the standard Corporate Policy.

Key Responsibilities

• Coordinates documents, correspondence and web pages, including letters, reports, emails, presentations, memos, faxes, etc
• Administer accounting data, payroll, personnel records
• Manage employee FMLA tracking
• Ordering and maintaining inventory of office supplies
• Quality Assurance Checks ensuring compliance with background checks, drug and alcohol screens, and E-Verify requirements.
• Maintains confidentiality of all information; comply with HIPAA regulations.
• Other duties as required

Qualifications

• High school diploma or equivalent.
• Minimum 2 years of relevant experience.
• College course work in a related field preferred.
• Computer literate with intermediate knowledge of Microsoft Office
• Must be able to work shifts or flexible work schedules as needed.
• Subject to a DOT drug testing and physical if applicable. DOT Regulation 49 CFR Part 40 does not authorize the use of Schedule I drugs, including cannabis, for any reason.

Physical Requirements

• Sit for extended periods (up to 6–8 hours per day); frequently walk for long distances and on possible sloped ground or slippery and uneven surfaces
• Push and pull objects up to 25 pounds, occasionally throughout the workday; lift material weighing up to 25 lbs. with or without assistance; occasionally bend, kneel, or crouch to files or equipment stored at ground level
• Withstand heavy traffic areas while performing the duties of the job; tolerate exposure to considerable amounts of dust, vehicle fumes and noise

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Transdev complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact [e-mail]

Drug-free Workplace

Transdev maintains a drug-free workplace. Applicants must:

• Be eligible to work in the United States without requiring sponsorship now or in the future (if based in the U.S.).
• Successfully pass a pre-employment drug screen.

About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles. Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev – the mobility company – empowers the freedom to move everyday thanks to safe, reliable, and innovative solutions that serve the common good. Find out more at www.TransdevNA.com or watch an overview video at https://youtu.be/ilO5cv0G4mQ

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.

Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.

Drug-free workplace

If based in the United States, applicants must be eligible to work in U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check.

California applicants: Please Click Here for CA Employee Privacy Policy.

About Transdev

Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.

Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev – the mobility company – empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at http://www.TransdevNA.com or watch an overview video.

Job Category: Professionals

Job Type: Full Time

Work Type: No Remote

Req ID: 8869

Pay Group: QQN

Cost Center: 609