HR Administrative Assistant

Jabil; Monument (CO); On-site; USD 27,000 - 49,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan

Employee stock purchase plan

Paid time off

Job summary

Jabil is seeking an Administrative Assistant at our Monument, CO site to support Human Resources and site administration. The role focuses on onboarding new employees and contingent workers, maintaining records, managing visitor access, and providing excellent receptionist support.

You will collaborate with HR, operations, security and other departments to ensure a smooth onboarding experience and efficient front office operations, while maintaining confidentiality and handling sensitive

Qualifications

• Experience with onboarding processes and HR administrative tasks.
• Strong customer service and communication abilities.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Coordinate onboarding activities for employees and contingent workers.
• Maintain contingent worker records and IDs in HR systems.
• Prepare onboarding schedules, orientation materials, and new hire docs.
• Facilitate Form I-9 completion and 30-day check-ins.
• Assist with recruiting efforts, events, and site initiatives.
• Generate reports and maintain HR files and records.
• Provide front office, visitor management, and badge access support.
• Coordinate meetings, manage supplies, and cover receptionist duties.
• Participate in special projects and administrative initiatives.

Skills

Customer service

Interpersonal skills

Effective communication

Organizational skills

Confidentiality

Microsoft Office (Outlook, Excel, Word

PowerPoint

HR systems knowledge

Multitasking

Education

High School Diploma or equivalent

Associate degree in Business Administration or HR (preferred)

Tools

HRIS systems

Onboarding platforms

Visitor management systems

Access control systems

Job description

At Jabil (NYSE: JBL), we are proud to be a trusted partner for the world's top brands, offering comprehensive engineering, supply chain, and manufacturing solutions. With 60 years of experience across industries and a vast network of over 100 sites worldwide, Jabil combines global reach with local expertise to deliver both scalable and customized solutions. Our commitment extends beyond business success as we strive to build sustainable processes that minimize environmental impact and foster vibrant and diverse communities around the globe.Our Monument facility is one of the largest orthopedic manufacturing sites in the world, producing surgical nails and screws used in procedures that help patients recover from broken and diseased bones. This position supports Human Resources and site administration functions, serving as a key resource for employees, contingent workers, supervisors, visitors, and business partners.How Will You Make An Impact?The Administrative Assistant plays an important role in creating a positive employee and visitor experience while supporting critical Human Resources and site administrative functions. This position helps ensure a seamless onboarding process for employees and contingent workers, supports facility access and security processes, and maintains efficient front office operations. Through collaboration with Human Resources, Operations, Security, and other departments, this role contributes to workforce readiness, employee engagement, and overall site effectiveness.Location:This role will be based on-site at the Monument, CO facility.What Will You Do?Human Resources SupportCoordinate onboarding activities for employees and contingent workers.Create and maintain contingent worker records and IDs within designated HR systems.Prepare onboarding schedules, agendas, orientation materials, and new hire documentation.Facilitate Form I-9 completion and verification activities in accordance with company requirements.Conduct and document 30-day new hire check-ins.Partner with Human Resources, Operations, Security, Training, and other departments to ensure a smooth onboarding experience.Maintain employee records, onboarding documentation, and other HR files.Assist employees and supervisors with routine HR-related questions and administrative processes.Support recruiting efforts, hiring events, employee engagement activities, and site initiatives.Generate reports, trackers, and spreadsheets as requested.Employee Experience SupportServe as an ambassador for employees by providing exceptional customer service and support.Maintain a visible presence throughout the facility to answer employee questions and provide assistance.Support employee communication efforts, recognition programs, and engagement activities.Assist with office projects and workplace culture initiatives.Foster positive working relationships with employees across all levels of the organization.Front Office and Site AdministrationMaintain a professional, organized, and welcoming front office environment.Administer visitor management processes, including visitor registration and check-in activities.Manage iLobby and related visitor management systems.Coordinate visitor schedules, agendas, and site visit logistics.Administer employee and visitor badge access, including badge issuance, updates, replacements, and deactivations.Conduct routine audits of badge access records to ensure active and inactive statuses remain accurate.Maintain site access records and support facility security requirements.Order and maintain office, breakroom, and site supplies.Coordinate meetings, conference room reservations, and administrative activities as needed.Provide receptionist and front desk coverage when required.Participate in special projects, events, and administrative initiatives.How Will You Get Here?Education:High School Diploma or equivalent required.Associate degree in Business Administration, Human Resources, or a related field preferred.Experience:2+ years of administrative support, customer service, HR support, office administration, or related experience.Preferred Qualifications:Previous experience with HRIS systems, onboarding platforms, visitor management systems, or access control systems.Experience supporting employee onboarding, visitor management, front office operations, or HR administration.Manufacturing environment experience.Experience coordinating employee onboarding and new hire orientation activities.Experience supporting employee engagement programs or site events.Knowledge, Skills, and Abilities:Exceptional customer service and interpersonal skills.Ability to communicate effectively with employees, supervisors, visitors, and business partners.Strong organizational skills and attention to detail.Ability to handle multiple priorities in a fast-paced environment.Ability to maintain confidentiality and exercise sound judgment with sensitive information.Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.Ability to learn and effectively utilize HR, onboarding, visitor management, and badge access systems.Strong written and verbal communication skills.Ability to work independently while collaborating effectively across departments.Ability to analyze information, maintain accurate records, and generate reports.The hourly pay range for this role is $19.76 - $35.58. Job-related, non-discriminatory factors used to determine the actual offered rate include qualifications and experience, geographic location, education, external market data, and consideration of internal equity. The anticipated close date of this job requisition is: October 31, 2026.As part of the total rewards package, Jabil offers benefits to enhance your health, wealth and resilient self. These include medical, dental, and vision insurance plans; 401(k) retirement plan and employee stock purchase plan; and paid time off.BE AWARE OF FRAUD: When applying for a job at Jabil you will be contacted via correspondence through our official job portal with a jabil.com e-mail address; direct phone call from a member of the Jabil team; or direct e-mail with a jabil.com e-mail address. Jabil does not request payments for interviews or at any other point during the hiring process. Jabil will not ask for your personal identifying information such as a social security number, birth certificate, financial institution, driver’s license number or passport information over the phone or via e-mail. If you believe you are a victim of identity theft, contact the Federal Bureau of Investigations internet crime hotline (www.ic3.gov), the Federal Trade Commission identity theft hotline (www.identitytheft.gov) and/or your local police department. Any scam job listings should be reported to whatever website it was posted in.Jabil, including its subsidiaries, is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, veteran status, or any other characteristic protected by law.Accessibility AccommodationIf you are a qualified individual with a disability, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Jabil.com/Careers site as a result of your disability. You can request a reasonable accommodation by sending an e-mail to [e-mail] or calling 727-803-7988 with the nature of your request and contact information. Please do not direct any other general employment related questions to this e-mail or phone number. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to.#whereyoubelong#AWorldofPossibilities#EarlyCareer