HR Administrative Assistant

Beacon Hill Staffing Group, LLC; Dedham (MA); On-site; USD 32,000 - 45,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a Temporary HR Administrative Assistant to join their client onsite in Dedham, MA. This 3+ month contract role offers $28/hour and a Monday-Friday schedule from 7:45 AM to 3:45 PM, serving as the first point of contact for employees, applicants, and visitors while providing HR support and administrative coordination in a fast-paced environment.

The position requires 2-4 years in HR/administrative roles, familiarity with Workday or HRIS/HCM systems, and

Qualifications

• 2-4 years of HR Assistant, HR Coordinator, or Administrative Assistant experience.
• Experience with Workday, HRIS/HCM systems, or similar platforms is highly desirable.
• Strong customer service, communication, and interpersonal skills.
• Excellent organizational skills with strong attention to detail.
• Ability to multi-task, prioritize, and adapt in a busy environment.
• Proficiency with Microsoft Office, including Word and Excel.
• High school diploma required; Associate's or Bachelor's degree preferred.
• Ability to handle sensitive and confidential information with discretion.

Responsibilities

• Serve as the front desk representative for the HR department, greeting visitors and handling incoming calls.
• Assist employees with basic HR and Workday-related inquiries.
• Guide applicants through the application and onboarding processes.
• Verify, track, and maintain I-9 documentation and employment records.
• Coordinate interviews, meetings, orientations, and other HR-related events.
• Process employment verifications, expense reimbursements, and vendor invoices.
• Assist with background checks, CORI screenings, and new hire onboarding.
• Maintain employee files and ensure accuracy, confidentiality, and compliance of HR records.
• Prepare materials for job fairs, recruitment events, and open enrollment activities.
• Manage office supplies, mail distribution, filing, and general administrative support.

Skills

Customer service

Communication

Interpersonal skills

Multitasking

Attention to detail

Education

High school diploma

Associate's degree preferred

Bachelor's degree preferred

Tools

Workday

HRIS/HCM systems

Microsoft Office (Word, Excel)

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a leading nonprofit senior living and healthcare organization, is seeking a Temporary HR Administrative Assistant to join their team onsite in Dedham, MA. This is a 3+ month contract opportunity with potential for permanent hire, offering $28/hour and a Monday-Friday, 7:45 AM-3:45 PM schedule. This highly visible position serves as the first point of contact for employees, applicants, and visitors, providing HR support, exceptional customer service, and administrative coordination in a fast-paced environment.

Key Responsibilities

• Serve as the front desk representative for the HR department, greeting visitors and handling incoming calls.
• Assist employees with basic HR and Workday-related inquiries.
• Guide applicants through the application and onboarding processes.
• Verify, track, and maintain I-9 documentation and employment records.
• Coordinate interviews, meetings, orientations, and other HR-related events.
• Process employment verifications, expense reimbursements, and vendor invoices.
• Assist with background checks, CORI screenings, and new hire onboarding.
• Maintain employee files and ensure accuracy, confidentiality, and compliance of HR records.
• Prepare materials for job fairs, recruitment events, and open enrollment activities.
• Manage office supplies, mail distribution, filing, and general administrative support.

Candidate Qualifications

• 2-4 years of HR Assistant, HR Coordinator, or Administrative Assistant experience.
• Previous HR exposure strongly preferred.
• Experience with Workday, HRIS/HCM systems, or similar platforms is highly desirable.
• Strong customer service, communication, and interpersonal skills.
• Excellent organizational skills with strong attention to detail.
• Ability to multi-task, prioritize, and adapt in a busy environment.
• Proficiency with Microsoft Office, including Word and Excel.
• Professional, proactive, and collaborative approach with a willingness to learn.
• High school diploma required; Associate's or Bachelor's degree preferred.
• Ability to handle sensitive and confidential information with discretion.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)