HR Administration & Program Manager

Still Sverige Ab; Grand Rapids (MI); On-site; USD 65,000 - 105,000; Full time

Benefits offered by this job

Career Development

Competitive Compensation and Benefits

Pay Transparency

Global Opportunities

Job summary

Dematic's Grand Rapids campus is seeking a seasoned HR professional to serve as an operational partner to HR leadership, supporting executive communications, engagement initiatives, and project coordination.

This role blends HR operations, communications, and business collaboration to deliver outstanding employee experience and ensure smooth execution of HR priorities.

Qualifications

• Bachelor's degree in HR, Business, Communications, or related field preferred.
• 5-8 years of experience in HR coordination, executive support, office administration, project coordination, or similar function.
• Excellent written and verbal communication skills; ability to handle confidential information.
• Strong organizational skills with the ability to work autonomously.

Responsibilities

• Coordinate HR initiatives and cross-functional projects by managing timelines, trackers, and follow-through on results.
• Support HR leadership with executive communications, calendar management, travel planning, and expense administration.
• Assist with HR reporting, communications, and employee inquiries.
• Coordinate logistics for leadership meetings, team events, employee experience/engagement initiatives, and business reviews.
• Prepare meeting materials, presentations, reports, dashboards and follow-up items.
• Develop and coordinate HR communications, employee meetings, and engagement activities.
• Assess progress against milestones and coordinate follow-through across teams.
• Support town halls, leadership forums, and organizational communications.
• Coordinate domestic and international travel arrangements for HR leadership.
• Process and manage expense reporting in accordance with company policies.

Skills

HR coordination

Executive support

Project coordination

Calendar management

Attention to detail

Communication

Microsoft Office

Travel planning

Confidential information handling

Education

Bachelor's degree in HR, Business, or related field

Tools

Microsoft Office Suite

AI-enabled efficiency tools

Job description

This role reports directly to the SVP of HR and serves as a key operational partner within the Human Resources organization. You will support HR leadership while helping to deliver an outstanding employee experience at Dematic's Grand Rapids campus. This dynamic position combines HR operations, executive support, communications, employee engagement, and project coordination responsibilities to help ensure the smooth execution of HR priorities and day-to-day business operations.

At Dematic and KION, our talent is key to creating the magic of supply chain solutions. As part of a global community of communities, you'll help orchestrate intelligent logistics that power the future of commerce. Here, you can push your career forward in an environment built on collaboration, growth, and real-world impact.

We offer:

• Career Development
• Competitive Compensation and Benefits
• Pay Transparency
• Global Opportunities

Learn More Here: https://www.dematic.com/en-us/about/careers/what-we-offer

Dematic provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The base pay range for this role is estimated to be $65,000- $105,000 at the time of posting. Final compensation will be determined by various factors such as work location, education, experience, knowledge, and skills.

Tasks and Qualifications:

What You Will Do in This Role:

• Support the planning and delivery of HR initiatives and cross-functional projects by coordinating collaborators, maintaining timelines and action trackers, and driving follow-through on key results.
• Support HR leadership with executive communications, calendar management, meeting coordination, travel planning, and expense administration.
• Assist with HR reporting, communications, and employee inquiries.
• Coordinate logistics for leadership meetings, team events, employee experience/engagement initiatives, and business reviews.
• Prepare meeting materials, presentations, reports, dashboards and follow-up action items.
• Develop and coordinate HR communications, employee meetings, and engagement activities.
• Assess progress against milestones and help coordinate follow-through across teams.
• Support town halls, leadership forums, and organizational communications.
• Coordinate domestic and international travel arrangements for HR leadership.
• Process and manage expense reporting in accordance with company policies.

What We Are Looking For:

• Bachelor's degree in Human Resources, Business, Communications, or a related field preferred.
• 5-8 years of experience in HR coordination, executive support, office administration, project coordination, or similar business support function.
• Strong organizational skills with the ability to work autonomously.
• Excellent written and verbal communication skills.
• High attention to detail, sound judgment, and ability to handle confidential information.
• Proficiency with Microsoft Office Suite, including PowerPoint, Excel, Teams, and AI-enabled efficiency tools.
• Proven track record coordinating projects, meetings, events, and administrative processes.
• Strong interpersonal skills and a collaborative, customer-focused approach.

#LI-JR1