Executive Assistant

KION Group; Grand Rapids (MI); On-site; USD 25,000 - 48,000; Full time

Job summary

KION Group is seeking an Executive Assistant to support senior leaders in a fast-paced, global environment. You will manage complex calendars, coordinate international travel, and prepare executive communications and presentations.

Responsibilities include leading special projects, assembling reports, and building strong relationships across teams. The role emphasizes discretion, professionalism, and proactive problem-solving in a worldwide context.

Qualifications

• High school diploma or equivalent required; additional education, technical training, or relevant certification is encouraged.
• 5–8 years administrative experience, including experience supporting senior or executive-level leaders.
• Strong organizational and prioritization skills with the ability to manage multiple responsibilities and changing needs.
• Confident written and verbal communication skills with a professional, approachable style.
• Proficiency with Microsoft Office, particularly PowerPoint, Excel, Word, and Outlook.
• Strong attention to detail combined with the ability to see the bigger picture.
• Resourceful problem-solving skills and the confidence to work independently when navigating complex or ambiguous situations.
• A collaborative, service-oriented approach with the ability to build relationships across teams and levels.

Responsibilities

• Serve as a trusted point of contact between senior leaders, colleagues, and external partners.
• Manage complex calendars, priorities, and scheduling across teams and time zones.
• Coordinate domestic and international travel, including flights, accommodations, transportation, and meeting logistics.
• Organize leadership meetings and events, including agendas, presentations, materials, technology, and other resources.
• Create and enhance executive-level PowerPoint presentations, reports, spreadsheets, and communications.
• Analyze and organize information to develop clear, meaningful reports that support business needs.
• Draft, edit, and prepare professional correspondence, presentations, and other executive communications.
• Anticipate needs, identify potential challenges, and independently take action to keep priorities moving forward.
• Lead and support special projects that require coordination across teams and functions.
• Build positive working relationships with colleagues and partners across all levels of the organization.
• Handle sensitive and confidential information with discretion and sound judgment.
• Share knowledge and provide guidance to colleagues when appropriate.

Skills

Executive support

Calendar management

Travel coordination

PowerPoint

Excel

Communications

Education

High school diploma

Tools

Microsoft Office

Job description

Are you a highly organized professional who thrives in a fast-paced, global environment? We’re looking for an Executive Assistant who can stay one step ahead, confidently manage competing priorities, and serve as a trusted partner to senior leaders. In this highly visible role, you’ll coordinate complex schedules and international travel, prepare executive-level presentations and communications, organize key meetings and events, and turn information and data into meaningful reports. You’ll also help solve problems, manage special projects, and keep priorities moving across teams and time zones. If you’re proactive and diligent, comfortable with ambiguity, and known for building positive relationships, this role offers a chance to create impact. You will handle sensitive information discreetly in a dynamic, global organization.

What We Offer:

• Career Development
• Competitive Compensation and Benefits
• Pay Transparency
• Global Opportunities

Learn More Here: https://www.dematic.com/en-us/about/careers/what-we-offer/

Dematic provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The base pay range for this role is estimated to be $18.27 - $35.00 at the time of posting. Final compensation will be determined by various factors such as work location, education, experience, knowledge, and skills.

What You Will Do in this Role:

• Serve as a trusted point of contact between senior leaders, colleagues, and external partners.
• Manage complex calendars, priorities, and scheduling across teams and time zones.
• Coordinate domestic and international travel, including flights, accommodations, transportation, and meeting logistics.
• Organize leadership meetings and events, including agendas, presentations, materials, technology, and other resources.
• Create and enhance executive-level PowerPoint presentations, reports, spreadsheets, and communications.
• Analyze and organize information to develop clear, meaningful reports that support business needs.
• Draft, edit, and prepare professional correspondence, presentations, and other executive communications.
• Anticipate needs, identify potential challenges, and independently take action to keep priorities moving forward.
• Lead and support special projects that require coordination across teams and functions.
• Build positive working relationships with colleagues and partners across all levels of the organization.
• Handle sensitive and confidential information with discretion and sound judgment.
• Share knowledge and provide guidance to colleagues when appropriate.

What We Are Looking For:

• High school diploma or equivalent required; additional education, technical training, or relevant certification is encouraged.
• 5–8 years of administrative experience, including experience supporting senior or executive-level leaders.
• Strong organizational and prioritization skills with the ability to manage multiple responsibilities and changing needs.
• Confident written and verbal communication skills with a professional, approachable style.
• Proficiency with Microsoft Office, particularly PowerPoint, Excel, Word, and Outlook.
• Strong attention to detail combined with the ability to see the bigger picture.
• Resourceful problem-solving skills and the confidence to work independently when navigating complex or ambiguous situations.
• A collaborative, service-oriented approach with the ability to build relationships across teams and levels.

KION brands keep the world moving – globally, regionally, and locally. KION is the Supply Chain Solutions Company. With over 42,000 employees in more than 100 countries, we enable smart, sustainable, and reliable supply chains worldwide - wherever goods are stored, moved, or delivered. KION offers its customers the full spectrum of solutions to make their supply chains future-ready. Our international brands, Linde Material Handling, STILL, and Baoli and our regional brands, Fenwick and OM, stand for outstanding technological innovation, intelligent automation and service excellence in forklift trucks and warehouse equipment. Dematic complements this expertise with state-of-the-art automation technology and AI-supported software solutions that optimize intralogistics across warehousing, production, and distribution. Whether locally or globally – we offer exciting career opportunities in an innovative environment shaped by our core values: Integrity, Collaboration, Courage, and Excellence. Together, we create the magic of supply chain solutions.