HR Administration & Program Manager

Dematic; Grand Rapids (MI); On-site; USD 65,000 - 140,000; Full time

Benefits offered by this job

Career Development

Competitive Compensation and Benefits

Pay Transparency

Global Opportunities

Job summary

Dematic is seeking an experienced HR Coordinator to support planning and delivery of HR initiatives across the organization in Grand Rapids. You will coordinate cross-functional projects, maintain timelines, and drive follow-through while partnering with HR leadership on communications, calendars, and travel.

The role requires 5–8 years of HR coordination or related experience, a Bachelor's degree, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• Bachelor's degree in Human Resources, Business, Communications, or a related field.
• 5-8 years of experience in HR coordination, executive support, office administration, project coordination, or similar function.
• Strong organizational skills and ability to work autonomously.
• Excellent written and verbal communication.
• High attention to detail and ability to handle confidential information.
• Proficiency with Microsoft Office Suite and AI-enabled efficiency tools.
• Proven track record coordinating projects, meetings, events, and administrative processes.

Responsibilities

• Support the planning and delivery of HR initiatives and cross-functional projects by coordinating collaborators, maintaining timelines and action trackers, and driving follow-through on key results.
• Support HR leadership with executive communications, calendar management, meeting coordination, travel planning, and expense administration.
• Assist with HR reporting, communications, and employee inquiries.
• Coordinate logistics for leadership meetings, team events, employee experience/engagement initiatives, and business reviews.
• Prepare meeting materials, presentations, reports, dashboards and follow-up action items.
• Develop and coordinate HR communications, employee meetings, and engagement activities.
• Assess progress against milestones and help coordinate follow-through across teams.
• Support town halls, leadership forums, and organizational communications.
• Coordinate domestic and international travel arrangements for HR leadership.
• Process and manage expense reporting in accordance with company policies.

Skills

Organizational skills

Communication skills

Attention to detail

Autonomous work style

Microsoft Office proficiency

AI-enabled tools

Education

Bachelor's degree in HR, Business, or Communications

Tools

Microsoft Office Suite

PowerPoint

Excel

Teams

AI-enabled efficiency tools

Job description

What we Offer:

• Career Development
• Competitive Compensation and Benefits
• Pay Transparency
• Global Opportunities

Learn More Here: https://www.dematic.com/en-us/about/careers/what-we-offer

Dematic provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The base pay range for this role is estimated to be $65,000- $140,000 at the time of posting. Final compensation will be determined by various factors such as work location, education, experience, knowledge, and skills.

Tasks and Qualifications:

What You Will Do in This Role:

• Support the planning and delivery of HR initiatives and cross-functional projects by coordinating collaborators, maintaining timelines and action trackers, and driving follow-through on key results.
• Support HR leadership with executive communications, calendar management, meeting coordination, travel planning, and expense administration.
• Assist with HR reporting, communications, and employee inquiries.
• Coordinate logistics for leadership meetings, team events, employee experience/engagement initiatives, and business reviews.
• Prepare meeting materials, presentations, reports, dashboards and follow-up action items.
• Develop and coordinate HR communications, employee meetings, and engagement activities.
• Assess progress against milestones and help coordinate follow-through across teams.
• Support town halls, leadership forums, and organizational communications.
• Coordinate domestic and international travel arrangements for HR leadership.
• Process and manage expense reporting in accordance with company policies.

What We Are Looking For:

• Bachelor's degree in Human Resources, Business, Communications, or a related field preferred.
• 5-8 years of experience in HR coordination, executive support, office administration, project coordination, or similar business support function.
• Strong organizational skills with the ability to work autonomously.
• Excellent written and verbal communication skills.
• High attention to detail, sound judgment, and ability to handle confidential information.
• Proficiency with Microsoft Office Suite, including PowerPoint, Excel, Teams, and AI-enabled efficiency tools.
• Proven track record coordinating projects, meetings, events, and administrative processes.
• Strong interpersonal skills and a collaborative, customer-focused approach.