HR & Admin Operations Specialist

Focus on the Family; Michigan, United States, Northern America, Americas; Hybrid; USD 29,000 - 35,000; Full time

Benefits offered by this job

Norton LifeLock ID Theft Coverage

Legal Shield/ID Shield Coverage

AFLAC

403B Retirement Plan

Vacation Time & Vacation Payout

Sick Time

Holidays

Service Awards

Community Service Days

Bookstore Discount

Fitness Center

Medical Plan

Dental Plan

Vision Plan

Life Insurance

Disability Insurance

Flexible Spending Accounts

EAP (Employee Assistance Program)

Tuition Reimbursement

Warehouse Membership Reimbursement

Job summary

Focus on the Family is seeking an HR/Administrative professional to oversee HR functions, payroll tasks, and vendor coordination at our Kentucky location. This role supports the Sr VP of HR, coordinates benefits, onboarding, and staff events, and collaborates with IT and facilities teams to ensure smooth operations.

The ideal candidate has 1–3 years of clerical, HR, or accounting experience, strong MS Office and Excel skills, and the ability to handle confidential information with discretion in

Qualifications

• Bachelor's Degree in related field preferred.
• 1-3 years of experience in Clerical, HR, or Accounting (or equivalent work experience).
• Able to communicate effectively, both verbal and written.
• Proficient in MS Office software, especially Excel advanced functions (lookups, pivot tables, macros); Great Plains experience preferred.
• Attention to detail, self-starter, good follow-through.
• Ability to learn complex subject matter and tasks quickly and with minimal supervision or assistance.
• Analytical skills to extract data and draw conclusions.
• Ability to prioritize and schedule workload, work independently.
• Ability to work in a team environment.

Responsibilities

• Is accountable to the Sr VP, Human Resources for all HR functions.
• Participates as a member of the Retreat Center Leadership Team (GM, Clinical Site Director, and HR Liaison).
• Is responsible for HR communications and relays key deadlines for benefits, learning opportunities, and policy manual changes to all staff.
• Assists all employees in understanding and accessing benefits.
• Maintains Personnel Requisitions in keeping with budgeted staffing guidelines.
• Reviews applications, screens applicants, schedules interviews, and onboards new employees.
• Participates in Recruiting Meetings and other meetings as assigned.
• Provides administrative support in the form of taking meeting minutes, managing GM’s calendar, scheduling travel, and reconciling travel reports.
• Assists GM and Clinical Site Director in planning annual staff events.
• Assists in the purchasing process and works directly with a Colorado Springs buyer.
• Assists in setting up vendors and ensuring appropriate Coverage of Insurance (COI).
• Ensures that everyone at the property is accurately completing all payroll tasks.
• Manages and reconciles the petty cash account.
• Creates, maintains, updates, and organizes security of office and computer files containing correspondence, records, etc.
• Liaises with the IT Help Desk on behalf of employees to make sure they can access email, Dayforce, the Hub, and SalesForce.
• Manages the employee key card access system.
• Serves as a willing support to the Housekeeping and Hospitality team, working alongside them to serve couples as needed.
• Performs other duties as assigned.

Skills

Verbal & written communication

Excel advanced functions

Discretion with confidential info

Attention to detail

Team collaboration

Time management

Education

Bachelor's Degree in related field

Tools

MS Office (Excel advanced)

Dayforce

SalesForce

Great Plains

Job description

Focus on the Family is seeking an HR/Administrative professional to oversee HR functions, payroll tasks, and vendor coordination at our Kentucky location. This role supports the Sr VP of HR, coordinates benefits, onboarding, and staff events, and collaborates with IT and facilities teams to ensure smooth operations.

The ideal candidate has 1–3 years of clerical, HR, or accounting experience, strong MS Office and Excel skills, and the ability to handle confidential information with discretion in