HR Admin & Onboarding Coordinator

MacDonald Training Center, Inc.; Tampa (FL); Hybrid; USD 42,000 - 56,000; Full time

Job summary

MacDonald Training Center, Inc. is seeking a detail-oriented administrative professional to provide support across records, compliance tracking, onboarding logistics, and reporting. The role requires managing confidential information and coordinating with HR and departments to ensure accurate processes.

Full-time, Monday–Friday, 8:30 AM–5:00 PM, with a 30-minute lunch break. Strong MS Office and Excel skills, plus a track record of reliability and process adherence, are essential for success.

Qualifications

• Associate's degree preferred with 4–6 years of administrative support experience.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality and exercise discretion.
• Proficient in Microsoft Office and database systems; strong Excel skills.

Responsibilities

• Serve as a point of contact, directing questions to the appropriate resources.
• Provide administrative support to senior executives and assist with daily departmental operations.
• Maintain accurate employee information within the organization's database, including data entry, changes, and record updates.
• Track completion of required trainings, certifications, policy acknowledgements, and regulatory requirements.
• Coordinate events and activities, and committee meetings as assigned.
• Manage employee ID badge assignments.
• Assist with employee benefits administration by preparing documentation, processing enrollment and status changes, and coordinating information.
• Support leave administration by collecting documentation, tracking requests, and coordinating required paperwork.
• Coordinate background checks, drug screenings, reference checks, and other pre-employment activities.
• Assist with onboarding logistics, including new hire paperwork, orientation scheduling, and coordination of interns, volunteers, and on-the-job training participants.
• Monitor and maintain driver qualification documentation.
• Assist with preparing materials, tracking documentation, and processing required information.
• Coordinate administrative activities related to insurance renewals and maintain associated documentation.
• Maintain accurate and confidential files, both electronic and paper, including scanning and document management within database.
• Ensure file completeness and accuracy.
• Perform high volume of general administrative duties including filing, scanning, copying, data entry, and document management.
• Maintain strict confidentiality of information.
• Foster a collaborative and professional work environment.
• Support special projects and perform other duties as assigned.

Skills

Administrative support

Data entry

Confidentiality

Customer service

Communication

Excel skills

Microsoft Office

Attention to detail

Education

Associate's degree preferred

Tools

Microsoft Office

Excel

Database systems

Job description

MacDonald Training Center, Inc. is seeking a detail-oriented administrative professional to provide support across records, compliance tracking, onboarding logistics, and reporting. The role requires managing confidential information and coordinating with HR and departments to ensure accurate processes.

Full-time, Monday–Friday, 8:30 AM–5:00 PM, with a 30-minute lunch break. Strong MS Office and Excel skills, plus a track record of reliability and process adherence, are essential for success.