Administrative Coordinator

MacDonald Training Center, Inc.; Tampa (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

MacDonald Training Center, Inc. in Tampa, Florida is seeking a detail-oriented HR Admin Coordinator to provide administrative and operational support. This role supports records, onboarding logistics, reporting, and confidentiality while ensuring accuracy and efficient processes.

Full-time, Monday thru Friday, 8:30 AM – 5:00 PM (30-minute unpaid lunch break). You will manage employee data, oversee trainings, assist with benefits enrollment, and coordinate pre-employment activities, maintaining

Qualifications

• Associate’s degree preferred with 4–6 years of administrative support experience.
• Proven ability to handle confidential information with discretion.
• Strong organizational, communication, and follow-through skills.

Responsibilities

• Serve as point of contact and direct questions to appropriate resources.
• Provide administrative support to senior executive and assist daily operations.
• Maintain accurate employee information in the organization’s database.
• Track trainings, certifications, policy acknowledgements, and regulatory requirements.
• Coordinate onboarding, background checks, and pre-employment activities.
• Assist with benefits administration and leave paperwork.
• Maintain confidential files and perform high-volume admin duties.

Skills

Administrative support

Attention to detail

Communication skills

Customer service

Confidentiality

Teamwork

Education

Associate's degree

Tools

Microsoft Office

Excel

Database systems

Job description

HR Admin Coordinator

MacDonald Training Center, Inc. Tampa, Florida, United States

About this position

Description:

Seeking a detail-oriented and organized team member to provide administrative and operational support. This position assists with records, compliance tracking, onboarding logistics, reporting, and general administrative activities while ensuring accuracy, confidentiality, and efficient processes.

Key Responsibilities

• Serve as a point of contact, directing questions and requests to the appropriate resources.
• Provide administrative support to senior executive and assist with daily departmental operations.
• Maintain accurate employee information within the organization’s database, including data entry, changes, and record updates.
• Track completion of required trainings, certifications, policy acknowledgements, and regulatory requirements.
• Coordinate events and activities, and committee meetings as assigned.
• Manage employee ID badge assignments.
• Assist with employee benefits administration by preparing documentation, processing enrollment and status changes, and coordinating information.
• Support leave administration by collecting documentation, tracking requests, and coordinating required paperwork.
• Coordinate background checks, drug screenings, reference checks, and other pre-employment activities.
• Assist with onboarding logistics, including new hire paperwork, orientation scheduling, and coordination of interns, volunteers, and on-the-job training participants.
• Monitor and maintain driver qualification documentation.
• Assist with preparing materials, tracking documentation, and processing required information.
• Coordinate administrative activities related to insurance renewals and maintain associated documentation.
• Maintain accurate and confidential files, both electronic and paper, including scanning and document management within database.
• Ensure file completeness and accuracy.
• Perform high volume of general administrative duties including filing, scanning, copying, data entry, and document management.
• Maintain strict confidentiality of information.
• Foster a collaborative and professional work environment.
• Support special projects and perform other duties as assigned.

Requirements

Associate’s degree is preferred with a minimum of 4-6 years of strong administrative support experience. Exceptional organizational & attention to detail skills. A reputation for reliability and follow-through. A service-oriented mindset with a high level of professionalism. Ability to maintain confidentiality and exercise discretion with sensitive information. Coachability and willingness to follow established processes. Must be comfortable with repetitive processes, and able to execute established procedures consistently. Willingness to follow established processes and not deviate from the process. Customer service and communication skills. Has the ability to maintain a consistent, dependable, and regular work schedule. Excellent interpersonal skills and commitment to MTC is necessary and strong written and oral communication skills are required. With a positive demeanor, works as a MTC team member, functioning under timelines and being responsive. Flexibility, multi-tasking, and excellent judgment are required. Establish and maintain positive and collaborative working relationships, both internally and externally. Strong proficiency with Microsoft Office and database systems; must have intermediate to advanced Excel skills. Must pass a Level II background check/fingerprinting ( https://info.flclearinghouse.com ) and drug screening.

Full-time, Monday thru Friday, 8:30 AM – 5:00 PM (30-minute unpaid lunch break)