Housing & Residence Life Admin Coordinator

Columbus State University; Columbus (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

Albany State University is seeking an Administrative Assistant I to provide administrative, operational, and customer service support to Housing and Residence Life on campus in Albany, GA. You will help manage housing records, communications, procurement, and events while serving as a primary contact for students, staff, vendors, and campus partners.

The position requires a Bachelor's degree and at least three years of university/ higher-education administrative experience, proficiency with

Qualifications

• Bachelor's degree from an accredited college or university.
• Minimum of three years of administrative, clerical, office, or customer service experience in a university or higher education setting.
• Experience using Microsoft Office, email, spreadsheets, electronic calendars, and records management systems.
• Experience working in higher education, Housing and Residence Life, or a similar environment.
• Proficiency with university administrative systems and ability to learn new systems.

Responsibilities

• Serves as a primary point of contact for students, parents, staff, vendors, visitors, and campus partners.
• Responds to housing inquiries and departmental communications in a timely and professional manner.
• Utilizes StarRez and other university systems to manage housing records, student information, assignments, occupancy tracking, and related operational processes.
• Supports check-in/check-out, residence hall openings and closings, and other peak housing operations.
• Provides administrative support to departmental leadership and staff.
• Manages calendars, meetings, room reservations, travel, meeting materials, and minutes.
• Prepares correspondence, reports, spreadsheets, presentations, and other departmental documents.
• Assists with supervising, scheduling, training, and assigning work to student employees.
• Assists with purchasing and procurement processes, including requisitions, quotes, invoices, reimbursements, and related documentation.
• Maintains procurement records and coordinates routine transactions with staff, vendors, and university offices.
• Maintains designated Housing and Residence Life website content and supports departmental communications.
• Drafts and proofreads emails, letters, notices, reports, and student-facing materials.
• Maintains departmental files, databases, meeting minutes, confidential records, and correspondence.
• Assists with data collection, reporting, and maintaining accurate departmental records.
• Provides administrative and logistical support for Housing and Residence Life programs, trainings, and events.
• Supports residence hall openings and closings, staff retreats, professional development, departmental /divisional programs, and other departmental activities.
• Provides administrative and operational support for room reservations, departmental communications, marketing materials, supply and equipment coordination, and event preparation and setup.
• Participates in required departmental and university training and professional development.

Skills

Strong communication

Customer service

Organizational skills

Time management

Microsoft Office

Education

Bachelor's degree

Tools

StarRez

Banner

PeopleSoft

Smartsheet

Job description

Albany State University is seeking an Administrative Assistant I to provide administrative, operational, and customer service support to Housing and Residence Life on campus in Albany, GA. You will help manage housing records, communications, procurement, and events while serving as a primary contact for students, staff, vendors, and campus partners.

The position requires a Bachelor's degree and at least three years of university/ higher-education administrative experience, proficiency with