Housing Programs Administrative Assistant

Quadel Consulting Corporation; Miami (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Quadel Consulting Corporation in Florida is seeking an Administrative Assistant to support the Housing Choice Voucher management team across programs, delivering high-quality customer service and maintaining organized records.

You will assist with data entry, prepare reports, schedule meetings, and maintain files in line with HUD requirements; bilingual English/Spanish is a plus. This is a full-time role in a fast-paced environment requiring discretion and accuracy.

Qualifications

• Two years’ experience in a professional office environment.
• Excellent customer service and communication skills.
• Proficient with Windows, Microsoft Word, Excel; able to learn new systems.

Responsibilities

• Provide administrative and clerical support to assigned department(s), including scheduling meetings, preparing correspondence, and maintaining calendars
• Answer phones, respond to inquiries, and direct calls to appropriate staff in a professional and courteous manner
• Greet clients, participants, landlords, and visitors; provide general program information and assistance
• Prepare, process, and maintain files, records, and documentation in accordance with policies and HUD requirements
• Assist with data entry in housing management systems
• Generate reports, track assignments, and support program compliance and reporting requirements
• Process incoming and outgoing mail, including scanning, filing, and distribution
• Support scheduling and coordination of briefings, hearings, inspections, and appointments
• Assist with preparation of forms, notices, and correspondence related to housing programs
• Maintain confidentiality of sensitive participant and organizational information
• Provide general support for special projects, audits, or program reviews
• Perform other administrative duties as assigned

Skills

Customer service

Organizational skills

Communication skills

Microsoft Word

Microsoft Excel

Education

High school diploma

Business classes desirable

Tools

Windows

Microsoft Word

Excel

Job description

Quadel Consulting Corporation in Florida is seeking an Administrative Assistant to support the Housing Choice Voucher management team across programs, delivering high-quality customer service and maintaining organized records.

You will assist with data entry, prepare reports, schedule meetings, and maintain files in line with HUD requirements; bilingual English/Spanish is a plus. This is a full-time role in a fast-paced environment requiring discretion and accuracy.