Housing Office Support Clerk

IMAGINEERS LLC; Hartford (CT); Presencial; USD 38.000 - 48.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical/Dental/Vision

401(k) with a Match

Paid Time Off

Sick Time

Paid Holidays

Disability/Life

Descripción de la vacante

Imagineers LLC in Hartford is seeking a Housing Office Support Clerk to provide essential administrative support for the Section 8 Housing Choice Voucher Program. You will assist participants, landlords, and staff, handling forms, documentation, and confidential records with professionalism.

The role requires bilingual Spanish/English communication, strong organizational and computer skills, and a proactive, independent work style in a team-driven environment.

Formación

• High school diploma or equivalent.
• Prior office, administrative, customer service, or housing experience preferred.
• Strong interpersonal, communication, organizational, and computer skills.
• Quick learner who works independently and takes initiative.
• Ability to communicate professionally with diverse backgrounds.
• Proper phone etiquette.
• Must be bilingual Spanish and English.
• Have a valid Driver's License and your own transportation.

Responsabilidades

• Assist in phone and reception desk coverage.
• Assist participants with completing forms and understanding documentation requirements.
• Process incoming / outgoing mail.
• Provide clerical assistance to Section 8 staff with annual recertifications, interim changes, inspections, and other program activities.
• Maintain high level of confidentiality of all information.
• Follow HUD regulations, company policies, and established Section 8 procedures.
• Receive, review, scan, copy, file, and distribute Section 8 documents and correspondence.
• Enter and update participant, landlord, and program information in the housing management system.
• Prepare and mail notices, letters, forms, and other program correspondence.
• Track and follow up on missing documents and information.
• Maintain accurate electronic and paper participant files.
• Transport files to/from other housing authorities
• Perform other administrative duties as assigned

Conocimientos

Interpersonal skills

Communication

Attention to detail

Computer skills

Microsoft Word

Bilingual Spanish/English

Customer service

Data entry

Phone etiquette

Educación

High school diploma or equivalent

Herramientas

Microsoft Word

Outlook

Excel

Housing management system

Descripción del empleo

Imagineers LLC is a highly regarded Property Management Company in Hartford. We manage the Housing Choice Voucher program for numerous housing authorities including the City of Hartford, as well as managing over 220 Condominium Associations and Rental Properties throughout the State of Connecticut. We are a family-oriented company and our roots date back to 1973.

As a Housing Office Support Clerk at Imagineers, you will provide administrative and clerical support to the Section 8 Housing Choice Voucher Program. This position assists program participants, landlords, applicants, and staff while maintaining accurate records and providing professional customer service.

We are dedicated to your growth and success. Our supportive culture values integrity, professionalism, and a strong work ethic. At Imagineers, your skills and initiative are recognized and rewarded, making this not just a job, but a fulfilling opportunity to grow with us and advance your career.

Housing Office Support Clerk responsibilities include:

Administrative:

• Assist in phone and reception desk coverage
• Assist participants with completing forms and understanding documentation requirements
• Process incoming / outgoing mail,
• Provide clerical assistance to Section 8 staff with annual recertifications, interim changes, inspections, and other program activities
• Maintain high level of confidentiality of all information
• Follow HUD regulations, company policies, and established Section 8 procedures.

Documents, Correspondence and Record Keeping:

• Receive, review, scan, copy, file, and distribute Section 8 documents and correspondence.
• Enter and update participant, landlord, and program information in the housing management system.
• Prepare and mail notices, letters, forms, and other program correspondence.
• Track and follow up on missing documents and information.
• Maintain accurate electronic and paper participant files.
• Transport files to/from other housing authorities
• Perform other administrative duties as assigned

Hartford residents and minorities are encouraged to apply.

You must have the following qualifications:

• High school diploma or equivalent
• Prior office, administrative, customer service, or housing experience preferred
• Must have strong interpersonal, communication, organizational (attention-to-detail) and computer skills (Microsoft Word, Outlook, Excel, and general computer/data-entry systems).
• Quick learner who works well independently, takes initiative, is a self-starter, responsible, reliable and mature.
• Ability to communicate professionally with individuals from diverse backgrounds
• Proper phone etiquette
• Must be bilingual Spanish and English
• Have a valid Driver's License and your own transportation

We offer attractive wages and full benefits package including:

• Medical/Dental/Vision
• 401(k) with a Match
• 2 1/2 weeks Paid Time Off
• Sick Time
• Paid Holidays including floating holiday
• Disability/Life

More About Imagineers....

Our team is at the heart of everything we do. We would not be the successful company we are without our dedicated and hardworking employees and their contributions. We invest in our employees, offering continuous training and professional development opportunities so they can grow with us. We foster a collaborative and supportive work culture where everyone's voice is valued, and innovation is encouraged. Come and grow with us.