Housing Finance & Contracts Coordinator

Socket.dev; Atlanta (GA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Dental insurance

Vision insurance

Tuition assistance

Retirement plan

Job summary

Georgia State University Housing Department is seeking a Business Affairs Coordinator to join the Atlanta Campus team. This role ensures timely payments, tracks capital projects, and supports HR and purchasing processes within the department.

You will work with Facilities Management staff to monitor space projects, manage invoices, and reconcile ledgers while maintaining compliance with state and university guidelines.

Qualifications

• Bachelor's degree and two years of business management experience; or a combination of education and related experience.

Responsibilities

• Monitor the financial status of ongoing maintenance and capital projects so invoices are tracked and paid on completed phases.
• Assist with annual budget planning and development.
• Coordinate submission of P-Card reports to Purchasing with necessary signatures and records.
• Facilitate contract routing forms from University Housing to purchasing and legal.
• Make daily deposits with University Cashier and Foundation.
• Order supplies for departmental units in consultation with unit supervisors.
• Timely process payments of invoices, travel vouchers, reimbursement, and purchase orders.
• Contact vendors for invoices and supporting documentation.
• Research past-due invoices or billing statements.
• Verify availability of funds for purchase orders and invoices.
• Process and monitor quotes for orders and receipts; coordinate deliveries.
• Coordinate and maintain electronic copies of vendor and contract records.
• Reconcile accounts with General Ledger.
• Ensure office equipment is maintained and copier maintenance records kept.
• Assist with staff training to ensure compliance with purchasing policies.
• Monitor Housing's compliance with laws and procedures; advise staff on purchasing rules.
• Assist with HR paperwork and payment processing; complete hire/termination forms for temporary staff.
• Conduct interviews and perform reference checks.

Education

Bachelor's degree and two years of business management experience

Job description

Georgia State University Housing Department is seeking a Business Affairs Coordinator to join the Atlanta Campus team. This role ensures timely payments, tracks capital projects, and supports HR and purchasing processes within the department.

You will work with Facilities Management staff to monitor space projects, manage invoices, and reconcile ledgers while maintaining compliance with state and university guidelines.