Business Affairs Coordinator

Georgia State University; Atlanta (GA); On-site; USD 48,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Tuition assistance

Professional development

Mentorship

Job summary

Georgia State University is seeking a Business Affairs Coordinator for the Housing Department at the Atlanta Campus. The role focuses on timely payments, project accounting, and purchasing activities to support university facilities operations.

The incumbent will manage invoices, expenses, and requisitions, coordinate contract routing, assist HR onboarding for temporary staff, and ensure compliance with state and university policies.

Qualifications

• Bachelor's degree and two years of business management experience; or a combination of education and related experience.

Responsibilities

• Monitor the financial status of on-going maintenance and capital projects so invoices are tracked and paid; reports issued to project managers.
• Assist with annual budget planning and development.
• Coordinate submission of P-Card reports to Purchasing; maintain records of p-card reports.
• Facilitate contract routing forms from University Housing to purchasing and legal, through completion with final signature.
• Make daily deposits with University Cashier and Foundation.
• Order supplies for departmental units as requested and in consultation with unit supervisors.
• Timely process payments of invoices, travel vouchers, reimbursement, and purchase orders.
• Contact vendors for invoices and supporting documentation.
• Research past-due invoices or billing statements.
• Verify the availability of funds for purchase orders and invoices.
• Process and monitor quotes for orders and receipt payments; coordinate deliveries with leadership.
• Coordinate and maintain electronic copies of files on vendor files and department records.
• Reconcile accounts with General Ledger.
• Ensure office equipment is maintained.
• Coordinate copier maintenance, replacement, and supplies; maintain records.
• Assist with development and training of staff to ensure compliance with purchasing policy and procedures.
• Monitor Housing's compliance with applicable laws, policies, and procedures.
• Assist with HR paperwork and payment processing; complete hire forms for temporary and student staff.
• Conduct interviews; contact candidates to set up interviews and perform reference checks.

Skills

Attention to detail

Communication

Time management

Education

Bachelor's degree in Business Administration or related field

Tools

Purchasing system

General Ledger

P-Card reporting

HR onboarding systems

Job description

Job Description - Business Affairs Coordinator (26000844)

Job Description

Business Affairs Coordinator - 26000844

Description

Description :

Business Affairs Coordinator

Housing

Georgia State University

Atlanta Campus

These are exciting times at the Housing Department. We are growing and we are thrilled that you are interested in being apart of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our missionto pursue excellence.

Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we have the perfect opportunity for you! We hire great people from a wide variety of educational, career, and personal backgrounds, not just because it is the right thing to do, but because it makes us a stronger team. The Housing Department is seeking (1) Business Affairs Coordinator to join the already awesome team taking them to thenext level of excellence!

Business Affairs Coordinators perform many essential tasks to ensure timely payments of invoices, travel vouchers, reimbursement, and purchase orders payable to vendors and staff. The University Housing Facilities Business Affairs Coordinator will enter and track maintenance, custodial and construction projects, including purchase order entries, receipts, invoice entry, etc. This position will process thousands of transactions within the Georgia University purchasing system which total millions annually. The Facilities Business Affairs Coordinator is essential to ensuring the department accounts payables comply with the State of Georgia and Georgia State University expenditures guidelines and policy.

They will work with University Facilities Management Business staff in setting up, monitoring and maintaining capital project accounts. This position will assist Housing Facilities Operations with (1) Facilitating contract routing forms from University Housing to purchasing and legal, through completion; (2) assist the HR coordinator with staff recruitment with electronic hire forms for temporary and student staff; and (3) reconcile accounts with General Ledger

WHAT MAKES The Housing Department A GREAT PLACE?

Benefits

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship
• A rapidly growing center within an academic setting

Here Is What You Will Do

• Monitor the financial status of on-going maintenance and capital projects so that invoices are tracked and paid oncompleted phases, and reports issued to project managers.
• Assist with annual budget planning and development.
• Coordinate the submission of P-Card reports to Purchasing. Review reports with appropriate signatures and supportingdocuments. Maintain appropriate records of p-card reports.
• Facilitate contract routing forms from University Housing to purchasing and legal, through completion with final signature.
• Make daily deposits with University Cashier and Foundation
• Order supplies for departmental units as requested and in consultation with unit supervisors.
• Timely Process the payments of invoices, travel vouchers, reimbursement, and purchase orders.
• Contact vendors forinvoices and supporting documentation.
• Research past-due invoices or billing statements.
• Verify the availability of funds for purchase orders and invoices.
• Process and monitor quotes for orders and receipt payments. Coordinate deliveries with responsible leadership.
• Coordinate and maintain electronic copies of files on vendor files, and department records for contracts and expenditures.
• Reconcile accounts with General Ledger.
• Ensure the office equipment is maintained.
• Coordinate the copier maintenance, replacement, and supplies and provide an accurate recording of maintenance records. In addition, maintain up-to-date records for serial numbers and yearly purchase orders.
• Assist with the development and training of staff to ensure that all staff are compliance with purchasing policy and procedures.
• Monitor Housing's compliance with applicable laws, policies, and procedures. Advise staff of purchasing and business services regulations and procedures.
• Assist with HR paperwork and payment processing. Complete and approve hire forms or termination forms for temporary and student staff new hires
• Conduct interviews
• Contact candidates to set up interviews and references and perform reference checks.

Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee’s direct supervisor.

Qualifications

Minimum Hiring Qualifications:

Bachelor's degree and two years of business management experience; or a combination of education and related experience.

College/Business Unit

Housing

Department

University Housing

Location

Atlanta Campus

Shift

8:30AM - 5:15PM

Salary

$47,500 - $50,000

Pay Grade

17

FLSA Status

Non-Exempt

Job Type

Full Time (Benefits Eligible)

Job Posting

09/22/26, 1:10:19 PM

Closing Date

10/07/26, 3:59:00 AM

Georgia State University Values COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value Statement The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity Georgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual’s race, color, religion, sex, national origin, age, disability,, genetic information, or protected veteran status. Background Check Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Please note, Georgia State University’s career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status.