Housing and Leasing Coordinator

Partners In Housing; Colorado Springs (CO); On-site; USD 40,000 - 52,000; Full time

Job summary

A transitional housing organization is seeking a Housing and Leasing Coordinator in Colorado Springs. The role involves processing lease agreements, conducting inspections, and ensuring compliance with housing regulations. Responsibilities also include rent assessments and maintaining tenant records. The ideal candidate will demonstrate strong organizational skills and the ability to manage multiple tasks effectively while collaborating with various departments.

Qualifications

• Experience handling lease forms and verifications.
• Ability to calculate rent for initial and interim certifications.
• Proficient in maintaining tenant records and file organization.
• Familiarity with federal Fair Housing guidelines.
• Experience with data entry into property management systems.
• Strong attention to accuracy and regulatory compliance.

Responsibilities

• Process initial verifications for accurate unit and program compliance.
• Complete lease forms and/or agreements.
• Monitor rent balances to watch for negative trends.
• Conduct lease-ins and move-out unit inspections.
• Maintain tenant records and leases according to agency policies.
• Enter data into property management software and systems.
• Distribute rent payments and issue statements and checks.
• Coordinate property maintenance requests and follow-up.
• Communicate schedule changes to the Selection Committee.
• Follow all Federal Fair Housing guidelines and regulations.

Skills

Lease management

Rent calculations

Data entry

Regulatory compliance

Communication with staff

Attention to detail

Tools

Property management software

Job description

Overview

Job Title: Housing and Leasing Coordinator

Reports To: Housing Operations Director

Training Period: 6 months Exemption No

General Purpose:

To assist Partners in Housing by ensuring and implementing customary tasks associated with leasing and property management for the families in the transitional housing program. Collaborates with various agency departments to promote the efforts of the agency to help maximize the properties’ value as a resource for PIH clients. Provides monthly rent assessments and collections of rent.

Essential Duties and Responsibilities:

Housing

• Process initial verifications for accurate unit and program compliance, e.g. asset & employment verifications
• Completes lease forms and/or agreements
• Completes compliance reports as needed for various monitoring agencies
• Determines rent calculations for initial and interim certifications
• Monitor rent balances to watch for negative trends to report to Housing Operations Director
• Responsible for tenant postings: evictions and housing notices
• Conducts lease-ins by verifying the completeness and compliance of all paperwork
• Conduct lease-in and move-out unit inspections
• Generate and send email notices to appropriate staff within 24 hours of move-ins and move-outs
• Creates and organizes leasing files to remain in compliance
• Maintains tenant records and leases according to agency policies and procedures
• Conducts unit inspections and communicates all housing/property related issues to Housing Operations Director and other necessary staff
• Responsible for data entry into property management software and other data systems
• Manage the receipt and record keeping of rental fees and payments, and post nonrecurring charges to residents’ accounts
• Responsible for final account statements, letters, and check requests, etc.
• Assists in issuing property maintenance requests, tracking, follow-up, and responding to property maintenance requests
• Communicates housing schedule changes/selections to Selection Committee
• Follow all Federal Fair Housing guidelines
• Follow federal, state, and local regulatory compliance

Rent Assessment

• Provide rent assessment for Partners following established guidelines
• Accurately report income, rent charges, and payments in authorized format
• Responsible for the delivery of rent payments from Colorado House to the main office, following agency written policy
• Keep Housing Operations Director and Partners’ caseworker informed of any issues of concern

To read the full job description, announcement, and to apply, please visit here: https://partnersinhousing.org/employment-opportunities/

This description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with this job. It is intended to be an accurate reflection of the principal job elements essential for making compensation decisions.