House Manager

Mahler Private Staffing; Hinsdale (IL); On-site; USD 150,000 - 175,000; Full time

Benefits offered by this job

Benefits

Job summary

Mahler Private Staffing seeks an experienced House Manager/Personal Assistant to oversee a private residence in Hinsdale, IL and a seasonal home in Michigan. The role requires proactive problem-solving, top-tier organization, and the ability to manage staff, vendors and multiple properties with discretion.

The ideal candidate will be calm, detail-oriented, and capable of delivering high service standards while anticipating needs and offering thoughtful recommendations to the principals.

Qualifications

• Verifiable House Manager/Personal Assistant or comparable private household experience.
• Proven experience managing household staff, vendors and multiple properties.
• Experience working in a private household with multiple animals.
• Exceptional administrative, organizational and project management skills.
• Strong technology skills, including shared calendars, Google Workspace, Microsoft Office and household/project management platforms.
• Excellent judgment to make decisions and solve problems independently.

Responsibilities

• Oversee primary residence in Hinsdale, IL and a seasonal home in Michigan.
• Manage household staff, vendors and scheduling to ensure smooth operations.
• Create and implement efficient systems and processes for daily routines.
• Anticipate principals' needs and provide proactive recommendations.
• Communicate clearly with family members while maintaining discretion.

Skills

Household management

Staff management

Vendor management

Calendar management

Tech proficiency

Tools

Google Workspace

Microsoft Office

Job description

House Manager/Personal Assistant, Hinsdale, IL

A private executive family is seeking an experienced House Manager/Personal Assistant to oversee their primary residence in Hinsdale, IL and a seasonal home in Michigan. The ideal candidate will be highly organized, proactive and solutions-oriented, with the ability to take ownership of household operations, manage staff and vendors, and create efficient systems.

The family is looking for a calm, grounded professional with exceptional attention to detail who anticipates needs and brings thoughtful ideas and solutions. Experience working in an active household with children, extended family members and multiple animals is important.

The ideal candidate will have:

• Verifiable House Manager/Personal Assistant or comparable private household experience.
• Proven experience managing household staff, vendors and multiple properties.
• Experience working in a private household with multiple animals.
• Exceptional administrative, organizational and project management skills.
• Strong technology skills, including shared calendars, Google Workspace, Microsoft Office and household/project management platforms.
• Excellent judgment and confidence to make decisions and solve problems independently.
• A proactive, value-added approach with the ability to identify opportunities and make thoughtful recommendations to the principals.
• A calm relaxed and professional demeanor combined with meticulous attention to detail and exceptionally high service standards.
• Excellent communication, discretion and follow-through.
• Long-term intent.

Schedule: Monday through Friday with flexibility for after hours and weekends as needed.

Compensation: $150,000–$175,000 commensurate with experience, plus benefits.

Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.