House Director - Spring Semester

Delta Gamma; Austin (TX); On-site; USD 70,000 - 95,000; Full time

Job summary

Delta Gamma's Beta Eta Chapter House is seeking a House Director to oversee daily business operations, including maintenance, food service, safety and security for a 55-member live-in facility and a chapter of over 250 members.

You will manage budgets, obtain repair estimates, coordinate with the House Corporation Board, and supervise service providers while ensuring compliance with university and chapter policies. You must reside in the chapter house each night students are in residence.

Qualifications

• Ensures a safe and productive environment for collegians and staff.
• Responds appropriately during emergencies by contacting appropriate parties.
• Creates a strategy for long-term care and upkeep of the facility for the House Corporation Board.
• Obtains detailed estimates for all work to be completed on the House.
• Keeps accurate records of maintenance repairs including roof, HVAC, security, sprinkler, plumbing and electrical.
• Communicates maintenance issues to the House Corporation Board and coordinates routine issues timely.
• Stays within budget for ad hoc expenses and reconciles receipts.
• Purchases kitchen, cleaning and necessary supplies while maintaining inventory.
• Collaborates with the Chef and collegians to plan nutritious meals within budget.
• Manages preferred service providers within budget.
• Remains with all visitors including service providers.
• Notifies House Corporation Board of insurance claims or major repairs.
• Adheres to university, House Corporation Board, Office of Housing and chapter policies and rules.

Responsibilities

• Maintain a safe environment for students and staff in the Chapter House.
• Respond to emergencies and contact appropriate authorities.
• Develop and implement a long-term upkeep strategy for the facility.
• Obtain multiple detailed estimates for planned work.
• Keep detailed records of repairs and maintenance.
• Coordinate maintenance with the House Corporation Board and vendors.
• Manage ad hoc expenses within approved budget and process payments.
• Procure supplies and manage inventory for house operations.
• Work with the Chef to plan meals that fit budget constraints.
• Oversee service providers and ensure work is completed properly.
• Inform Board of hazards, insurance issues, and major repairs.
• Ensure compliance with policies and scheduling around university calendar.

Skills

Safety management

Facilities maintenance

Budgeting & procurement

Emergency response

Communication with board

Job description

Description

The House Director is responsible for the overall business operations of the Beta Eta Chapter House; including but not limited to the day-to-day maintenance, cleanliness, food service and safety/security of the House. The House Director exercises discretion and independent judgement, when comparing and evaluating various outcomes involving the business operations. The Beta Eta Chapter House can have 55-chapter members live-in in the house. The chapter has over 250 members.

Requirements

· Ensures a safe and productive environment for collegians and staff.

· Responds appropriately during all emergency situations by contacting appropriate parties.

· Creates a strategy for the long-term care and upkeep of the facility for the House Corporation Board.

· Obtains several detailed estimates for all work to be completed on the House.

· Keeps accurate records of maintenance repairs; including but not limited to roof, HVAC, security system, sprinkler system, plumbing and electrical.

· Communicates house maintenance issues to the House Corporation Board and coordinates all routine maintenance issues in a timely manner. Manages all minor repairs within agreed amount in a timely manner. Notifies House Corporation Board of major repairs that exceed agreed amount with estimates that need to be done. Reports immediately to the House Corporation Board all hazards and damages that require insurance claims.

· Stays within the given budget for ad hoc expenses; reconciles receipts and purchase orders; reviews and submits for payment through appropriate party.

· Purchase’s kitchen, cleaning and other necessary supplies while maintaining inventory.

· Collaborates with the Chef and the collegians to plan nutritious meals within the budget.

· Manages multiple preferred service providers to resolve issues while staying within budget.

· Remains with all visitors at all times including service providers.

· Keeps the House Corporation informed of any inspection by insurance adjusters, fire department, government agencies, or others concerned with the maintenance, security, and safety of the House.

· Assists the Director of House Management with the required fire drills and other required inspections; specifically seeking out any damage to the House.

· Communicates regularly any unusual trends, activities and/or problems with the chapter to the Chapter Advisor (ATC).

· Meets regularly with the House Manager and attends any meetings with chapter members and/or boards as necessary.

· Opens and closes the House before and after each break in conjunction with the university academic schedule.

· Reviews, and processes invoices timely per the Accounts Payable guidelines.

· Uploads receipts, provides an expense description, and assigns G/L account numbers timely on the Fraternity Housing Corporation credit provider website.

· Must reside in the chapter house each night the collegians are in residence.

· Adheres to university, House Corporation Board, Office of Housing and chapter policies and rules.