Hotel Sales & Group Booking Coordinator

White Lodging; Austin (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid parental leave

401(k) with company match

Paid time off

Tuition reimbursement

Discounts on hotel rooms

Growth opportunities

Advanced scheduling app

Job summary

White Lodging seeks a Cluster Sales Coordinator to support our hotel sales teams at Hotel Trinity and the Austin Downtown properties. The role suits an organized hospitality professional who thrives behind the scenes—managing leads, coordinating group bookings, drafting proposals, and keeping the sales engine running smoothly.

This entry‑level position offers training, exposure to multiple properties, and a clear path to growth within a dynamic hotel management company.

Qualifications

• Prior hotel sales, hospitality, events, or administrative support experience preferred but not required.
• Excellent written and verbal communication and client-facing skills.
• Ability to manage multiple leads, bookings and deadlines with attention to detail.

Responsibilities

• Route incoming sales leads, draft group proposals, and manage bookings from inquiry to confirmation.
• Build and maintain relationships with key client contacts and coordinate with hotel operations.
• Prepare and distribute sales contracts, group resumes, BEOs, and related documents.
• Maintain records in the hotel sales system and track leads, bookings, and client communications.
• Assist in coordinating sales blitzes, client events, site visits, and property tours.
• Respond promptly to inquiries via phone and email and route to the appropriate Sales Manager.
• Support reporting, forecasting, and presentation prep for the Director and Senior Sales Managers.

Skills

Communication skills

Relationship building

Time management

Organizational skills

Hospitality industry knowledge

Tools

Delphi / CI/TY

Microsoft Office

Job description

White Lodging seeks a Cluster Sales Coordinator to support our hotel sales teams at Hotel Trinity and the Austin Downtown properties. The role suits an organized hospitality professional who thrives behind the scenes—managing leads, coordinating group bookings, drafting proposals, and keeping the sales engine running smoothly.

This entry‑level position offers training, exposure to multiple properties, and a clear path to growth within a dynamic hotel management company.