Hotel Sales & Events Coordinator

Camelback Resort; Lenox (MA); On-site; USD 30,000 - 33,000; Part time

Job summary

Peregrine Hospitality seeks an experienced events coordinator to manage guest communications, event setup, and group logistics on-site. You will support sales and guest services, coordinate rooming lists, and ensure smooth operations for meetings and events.

The role requires readiness to work nights, holidays, and weekends, with a pay rate of $23.00/hr and part-time status. Join our team to deliver exceptional experiences for guests and clients.

Qualifications

• At least 2 year event coordination and/or hospitality experience.
• Confident in taking charge and leading a group of individuals.
• Proficient in drafting professional documents and professional correspondence.
• Ability to multi-task and prioritize assignments to achieve highest level of productivity.
• Strong organizational skills.
• Exceptional oral communication skills.
• Flexible schedule; available to work nights, holidays and weekends.

Responsibilities

• Act as a point of contact for guests, coworkers and vendors, maintaining communication with all relevant parties prior, during and after each event including but not limited to:
• Coordination of rooming lists
• Event details set up
• Answering questions from groups
• Communication between the sales department and the guest services department to ensure positive customer service for guests.
• Maintain a professional and attentive relationship with guests and potential clients through continuous correspondence, including onsite tours, requesting feedback, and sending Thank You’s.
• Consistently check group reservations and status on a weekly basis to ensure all information is properly recorded and blocked rooms have been set up.
• Continuously organize all equipment, files, signage and amenities required.
• Develop Banquet Event Orders for all meeting/events and conduct BEO Meetings.
• Become proficient in necessary programs, such as Room Key, Event Temple and Microsoft Office, reporting all data in detail.
• Follow through on all contracts and reservations, ensuring all entries in programs have been made, deposits have been charged, and information has been shared with hotel staff.
• Group billing & collection of outstanding invoices due.

Skills

Event coordination

Hospitality experience

Job description

Peregrine Hospitality seeks an experienced events coordinator to manage guest communications, event setup, and group logistics on-site. You will support sales and guest services, coordinate rooming lists, and ensure smooth operations for meetings and events.

The role requires readiness to work nights, holidays, and weekends, with a pay rate of $23.00/hr and part-time status. Join our team to deliver exceptional experiences for guests and clients.