Event & Sales Coordinator — Hospitality & Banquets

Martin Resorts, Inc.; Northern (KY); Hybrid; USD 26,000 - 37,000; Part time

Job summary

Peregrine Hospitality seeks a part-time Event Coordinator to serve as the primary contact for groups and vendors. You will coordinate rooming lists, answer questions, and ensure seamless communication between departments.

You will develop BEOs, manage contracts and deposits, organize all event materials, and support billing. Flexibility to work nights, holidays, and weekends is required. The pay is $23.00/hr with part-time status.

Qualifications

• At least 2 year event coordination and/or hospitality experience.
• Ability to solve problems as they arise and do so in the best interest of the hotel.
• Confident in taking charge and leading a group of individuals.
• Proficient in drafting professional documents and professional correspondence.
• Ability to multi-task and prioritize assignments to achieve highest level of productivity.
• Strong organizational skills.
• Exceptional oral communication skills.
• Flexible schedule; available to work nights, holidays and weekends.

Responsibilities

• Coordinate rooming lists and answer questions from groups.
• Communicate between the sales department and guest services to ensure positive customer service for guests.
• Maintain professional relationships with guests and potential clients through continuous correspondence, onsite tours, feedback requests, and Thank You notes.
• Weekly review of group reservations and status to ensure information is recorded and rooms blocked.
• Organize equipment, files, signage and amenities required.
• Develop Banquet Event Orders (BEOs) and conduct BEO Meetings.
• Become proficient in Room Key, Event Temple and Microsoft Office; report data in detail.
• Follow through on contracts and reservations, ensure entries, deposits, and information are shared with hotel staff.
• Handle group billing and collection of outstanding invoices.

Skills

Highly Organized

Effective communication

Customer focus

Team leadership

Tools

Room Key

Event Temple

Microsoft Office

Job description

Peregrine Hospitality seeks a part-time Event Coordinator to serve as the primary contact for groups and vendors. You will coordinate rooming lists, answer questions, and ensure seamless communication between departments.

You will develop BEOs, manage contracts and deposits, organize all event materials, and support billing. Flexibility to work nights, holidays, and weekends is required. The pay is $23.00/hr with part-time status.