Hotel Queen Mary - Purchasing Manager OEM

Aimbridge-Hospitalit; Long Beach (CA); On-site; USD 72,000 - 88,000; Full time

Job summary

Queen Mary Hotel, operated by Evolution Hospitality, is seeking a Purchasing Manager OEM to oversee procurement and inventory for hotel operations. The role includes directing purchasing, vendor relations, and cost negotiation to ensure value and quality across materials, services, and equipment.

The position reports to Finance leadership, with overtime and high accountability in a fast-paced hotel setting. Exempt status applies; strong negotiation and MS Office skills are essential.

Qualifications

• Bachelor degree in a business-related area.
• 3+ years hotel or related procurement experience preferred.
• Proficient with MS Office: Word, Excel, PowerPoint, Access.
• Strong organizational skills for office control.
• Strong negotiating skills and professional communication.
• Solid decision-making and clear information conveyance.
• Ability to evaluate among alternatives quickly and accurately.
• Resilient under pressure and able to handle problems.
• Effective listening and understanding of stakeholders.
• Ability to work with financial data and basic arithmetic.
• Maintain composure and objectivity under pressure.

Responsibilities

• Reports to the Director and/or Assistant Director of Finance/Accounting.
• Provide friendly, service-oriented interactions with guests and staff.
• Uphold high standards of appearance and grooming.
• Maintain regular attendance per hotel needs and scheduling.
• Comply with Aimbridge Hospitality standards and regulations.
• Ensure departments have adequate supplies for duties.
• Purchase high quality products at the lowest possible price.
• Complete and approve requisitions prior to order.
• Assist Accounting Department as necessary.
• Coordinate purchases for capital projects with Finance and contractors.
• Prepare fiscal reports and update monthly checkbooks as needed.
• Conduct beverage inventories and reconciliations.
• Follow procedures for guest packages and handling fees.
• Coordinate with convention services for group packages.
• May set up pop-up delivery kiosks in the lobby.
• Achieve departmental objectives and goals.
• Maintain open communication with other departments.
• Attend meetings as necessary.
• Perform other duties as requested by Finance leadership.

Skills

Negotiating skills

Professional communication

Decision making

Stress management

Listening skills

Financial acumen

Education

Bachelor Degree in business-related area

Tools

MS Office

Job description

Hotel Queen Mary - Purchasing Manager OEM Evolution Hospitality

Compensation $80,000.00/year

Schedule Full time

Job Type Regular

Description

The Purchasing Manager OEM obtains products, components, and manages inventory by directing procurement, disbursement, shipping quantities and receiving schedules, assists with vendor relationships, on occasion negotiates cost, assisting with the discovery of new complementing product & resources. Will negotiate with vendors for the purchase of all materials, supplies, equipment and services. Exempt associates are expected to work as much of each workday as is necessary to complete their job responsibilities.

Management-level associates are expected to work as much of each workday as is necessary to complete their job responsibilities; for OEM associates, overtime does apply and is calculated accordingly.

QUALIFICATIONS

• Bachelor Degree, in a business-related area required with at least 3 years Prior Hotel or related experience preferred.
• Proficient with MS Office: Word, Excel, PowerPoint, Access.
• Organizational skills for efficient office control are mandatory.
• Demonstrates Negotiating skills with the ability to communicate professionally with people at all levels of the organization and external contacts.
• Solid decision-making skills and ability to convey information and ideas clearly.
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must work well in stressful, high pressure situations.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
• Must be effective at listening to, understanding, and clarifying the issues raised by co-workers and guests.
• Must be able to work with and understand financial information and data, and basic arithmetic functions.
• Must maintain composure and objectivity while under pressure.

JOB RESPONSIBILITIES

• Reports to the Director and/or Assistant Director of Finance/Accounting.
• Approach all encounters with guests and associates in a friendly, service-oriented manner.
• Maintain high standards of personal appearance and grooming.
• Maintain regular attendance in compliance with Aimbridge Hospitality standards, as required by scheduling which will vary according to the needs of the hotel.
• Comply at all times with Aimbridge Hospitality standards and regulations to encourage safe and efficient hotel operations.
• Ensure all departments have adequate supplies to perform their duties in an efficient and effective manner.
• Ensure purchases are made for the highest quality product at the lowest possible price.
• Ensure all requisitions are properly completed and approved prior to order.
• Assist Accounting Department as necessary.
• Coordinate purchases to capital projects with both the Director of Finance and outside contractors, if applicable.
• Prepares fiscal reports and update monthly checkbook as necessary.
• Conduct monthly beverage inventories and reconciliations.
• Follows hotel procedures for guest packages including messages pertaining to package arrival and acquiring payment for handling fees.
• Coordinates with convention services for group packages (incoming and outgoing).
• May set up a “pop” up delivery kiosk in the lobby for in-house group packages.
• Responsible for the achievement of departmental objectives and goals.
• Maintain open communication with other departments.
• Conduct and attend meetings as necessary.
• Perform any other duties as requested by the General Manager and/or the Director of Finance.

PROPERTY INFORMATION

WELCOME TO THE QUEEN MARY! Once a world-class ocean liner, the Queen Mary Hotel offers guests unique accommodations and a wide array of attractions that simply cannot be found anywhere else. UNIQUE LONG BEACH HOTEL ACCOMMODATIONS Whether it’s the authentic polished wood paneling, the original 1930s artwork, the Art Deco style or the operable porthole(s), there’s no question that the Queen Mary Hotel is unlike any other Southern California hotel. Each stateroom is unique with its own personality and offers a real glimpse into what transatlantic travel was like during the 30’s, 40’s and 50’s. With an impressive history and tradition of excellence, the Queen Mary Hotel is more than a place to rest one’s head – it’s an entire experience. THE QUEEN MARY EXPERIENCE From historic tours, to paranormal attractions, shops, spa and various events, there are a wide variety of things to do and see while aboard the ship. We hope you enjoy your stay aboard the Queen Mary and take advantage of all the wonderful sites, sounds and tastes, the ship has to offer. About Evolution Hospitality As the dedicated lifestyle vertical at Aimbridge, Evolution Hospitality creates distinct lifestyle experiences and drives performance throughout our curated collection of independent, luxury, boutique, lifestyle, and soft brand hotels, as well as restaurants, bars, and lounges throughout North America. At Evolution Hospitality, our focus on equal parts culture and results is what determines who makes the cut to be a part of this talented group, both at the corporate office and in the field. Honesty and humility are just as important as intellect and ability, and each member of the team embraces the challenge of becoming a better human being, both personally and professionally, as part of the package. And it’s this magical combination of brilliant, caring individuals that makes Evolution Hospitality the world-class operation it is today.