Purchasing Manager OEM

Hotel Queen Mary; Long Beach (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Queen Mary Hotel seeks a Purchasing Manager OEM to oversee procurement, inventory control, and vendor relations. This role negotiates cost, coordinates with the finance team, and ensures timely delivery of materials and services for hotel operations.

The ideal candidate has a business degree and 3+ years of hotel purchasing experience, with strong MS Office skills and the ability to work under pressure. Exempts may require overtime; flexibility is valued to meet hotel needs.

Qualifications

• Bachelor's degree in business required; 3+ years hotel or related experience preferred.
• Proficient with MS Office: Word, Excel, PowerPoint, Access.
• Organizational skills for efficient office control are mandatory.
• Demonstrates negotiating skills with the ability to communicate professionally at all levels.
• Solid decision-making skills and ability to convey information clearly.
• Must evaluate and select among alternative actions quickly and accurately.
• Must work well in stressful, high-pressure situations.
• Must be effective at listening to co-workers and guests, and understanding issues.
• Must work with and understand financial information and data, and basic arithmetic functions.

Responsibilities

• Reports to the Director and/or Assistant Director of Finance/Accounting.
• Approach all encounters with guests and associates in a friendly, service-oriented manner.
• Maintain high standards of personal appearance and grooming.
• Maintain regular attendance as required by scheduling.
• Comply with hotel standards and regulations for safe and efficient operations.
• Ensure departments have adequate supplies to perform duties efficiently.
• Ensure purchases are made for the highest quality product at the lowest price.
• Ensure requisitions are properly completed and approved prior to order.
• Assist Accounting Department as necessary.
• Coordinate purchases to capital projects with the Director of Finance and outside contractors, if applicable.
• Conduct frequent quality control audits.
• Prepare fiscal reports and update monthly checkbook as necessary.
• Conduct monthly beverage inventories and reconciliations.
• Coordinate with convention services for group packages.
• May set up a pop-up delivery kiosk in the lobby for in-house group packages.
• Responsible for achieving departmental objectives and goals.
• Maintain open communication with other departments.
• Attend meetings as necessary.
• Perform other duties as requested by the General Manager and/or the Director of Finance.

Skills

Negotiation skills

MS Word

MS Excel

MS PowerPoint

MS Access

Organizational skills

Communication

Decision making

Problem solving

Financial literacy

Stress management

Education

Bachelor's degree in business

Tools

MS Word

MS Excel

MS PowerPoint

MS Access

Job description

The Purchasing Manager OEM obtains products, components, and manages inventory by directing procurement, disbursement, shipping quantities and receiving schedules, assists with vendor relationships, on occasion negotiates cost, assisting with the discovery of new complementing product & resources. Will negotiate with vendors for the purchase of all materials, supplies, equipment and services. Exempt associates are expected to work as much of each workday as is necessary to complete their job responsibilities.

Management-level associates are expected to work as much of each workday as is necessary to complete their job responsibilities; for OEM associates, overtime does apply and is calculated accordingly.

Qualifications

• Bachelor Degree, in a business-related area required with at least 3 years Prior Hotel or related experience preferred.
• Proficient with MS Office: Word, Excel, PowerPoint, Access.
• Organizational skills for efficient office control are mandatory.
• Demonstrates Negotiating skills with the ability to communicate professionally with people at all levels of the organization and external contacts.
• Solid decision-making skills and ability to convey information and ideas clearly.
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must work well in stressful, high pressure situations.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
• Must be effective at listening to, understanding, and clarifying the issues raised by co-workers and guests.
• Must be able to work with and understand financial information and data, and basic arithmetic functions.
• Must maintain composure and objectivity while under pressure.

Job Responsibilities

• Reports to the Director and/or Assistant Director of Finance/Accounting.
• Approach all encounters with guests and associates in a friendly, service-oriented manner.
• Maintain high standards of personal appearance and grooming.
• Maintain regular attendance in compliance with Aimbridge Hospitality standards, as required by scheduling which will vary according to the needs of the hotel.
• Comply at all times with Aimbridge Hospitality standards and regulations to encourage safe and efficient hotel operations.
• Ensure all departments have adequate supplies to perform their duties in an efficient and effective manner.
• Ensure purchases are made for the highest quality product at the lowest possible price.
• Ensure all requisitions are properly completed and approved prior to order.
• Assist Accounting Department as necessary.
• Coordinate purchases to capital projects with both the Director of Finance and outside contractors, if applicable.
• Conduct frequent quality control audits.
• Prepares fiscal reports and update monthly checkbook as necessary.
• Conduct monthly beverage inventories and reconciliations.
• Follows hotel procedures for guest packages including messages pertaining to package arrival and acquiring payment for handling fees.
• Coordinates with convention services for group packages (incoming and outgoing).
• May set up a “pop” up delivery kiosk in the lobby for in-house group packages.
• Responsible for the achievement of departmental objectives and goals.
• Maintain open communication with other departments.
• Conduct and attend meetings as necessary.
• Perform any other duties as requested by the General Manager and/or the Director of Finance.

Property Information WELCOME TO THE QUEEN MARY! Once a world-class ocean liner, the Queen Mary Hotel offers guests unique accommodations and a wide array of attractions that simply cannot be found anywhere else. UNIQUE LONG BEACH HOTEL ACCOMMODATIONS Whether it’s the authentic polished wood paneling, the original 1930s artwork, the Art Deco style or the operable porthole(s), there’s no question that the Queen Mary Hotel is unlike any other Southern California hotel. Each stateroom is unique with its own personality and offers a real glimpse into what transatlantic travel was like during the 30’s, 40’s and 50’s. With an impressive history and tradition of excellence, the Queen Mary Hotel is more than a place to rest one’s head – it’s an entire experience. THE QUEEN MARY EXPERIENCE From historic tours, to paranormal attractions, shops, spa and various events, there are a wide variety of things to do and see while aboard the ship. We hope you enjoy your stay aboard the Queen Mary and take advantage of all the wonderful sites, sounds and tastes, the ship has to offer. About Evolution Hospitality As the dedicated lifestyle vertical at Aimbridge, Evolution Hospitality creates distinct lifestyle experiences and drives performance throughout our curated collection of independent, luxury, boutique, lifestyle, and soft brand hotels, as well as restaurants, bars, and lounges throughout North America. At Evolution Hospitality, our focus on equal parts culture and results is what determines who makes the cut to be a part of this talented group, both at the corporate office and in the field. Honesty and humility are just as important as intellect and ability, and each member of the team embraces the challenge of becoming a better human being, both personally and professionally, as part of the package. And it’s this magical combination of brilliant, caring individuals that makes Evolution Hospitality the world-class operation it is today.

Application deadline for Colorado positions: