Hotel Operations Admin Assistant: Multi-Dept Support

Hyatt Hotels Corporation; Colorado; On-site; USD 47,000 - 49,000; Full time

Benefits offered by this job

Free basic Life Insurance after 30days

Free basic Short-Term Disability after

Flexible Spending Account after 30days

Vacation/ Sick Days

7 Paid Holidays

1 Floating Holiday per calendar year

Complimentary Room Nights 12 per year

Employee/Friends & Family Rate Room N

401k Match: 1-3%

ESPP 5% discount

Educational Reimbursement: $1,000/year

Employee Assistance Program (EAP)

Job summary

The Grand Hyatt Denver is seeking an Operations Administrative Assistant to provide daily administrative support to Banquets, Event Setup & Services, Housekeeping, Stewarding, Restaurants, and Front Office. You will prepare and distribute operational materials, maintain accurate documentation, organize department information, and assist leaders with administrative needs in a fast-paced hotel environment.

Strong organizational skills, attention to detail, and proficiency with Outlook, Word, and

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and changing priorities in a fast-paced environment.
• Proficiency with Microsoft Outlook, Word, and basic Excel functions.
• Comfortable learning hotel systems, printers, label-making programs, and other technology.
• Strong written and verbal communication skills.
• Ability to accurately follow detailed instructions and identify discrepancies.
• Dependable and able to complete time-sensitive work with limited supervision.
• Previous administrative, hospitality, hotel, restaurant, banquet, or operations experience preferred.
• Ability to work collaboratively with multiple departments and levels of leadership.
• Flexible schedule based on the operational needs of the hotel.

Responsibilities

• Provide administrative and clerical support to the hotel’s operational departments.
• Prepare, print, organize, and distribute daily and weekly operational paperwork.
• Prepare and print food and beverage labels, signage, menus, and other materials needed for daily operations and events.
• Prepare detailed work packets for Event Setup & Services teams based on upcoming event requirements.
• Prepare and maintain Housekeeping boards, room assignments, reports, and other daily departmental materials.
• Print and organize Banquet Event Orders (BEOs), function information, event diagrams, and supporting event documentation.
• Assist Banquets, Stewarding, Restaurants, Front Office, Housekeeping, and Event Setup & Services with daily administrative needs.
• Maintain department files, forms, logs, binders, shared folders, and other operational records.
• Assist with data entry and ensure information is complete and accurate.
• Create and update basic Word documents, Excel spreadsheets, email communications, signs, labels, and other operational materials.
• Monitor and respond to Microsoft Outlook email and appropriately communicate information to department leaders.
• Assist with copying, scanning, filing, printing, laminating, and assembling operational materials.
• Maintain office supplies, printed forms, labels, and other resources needed by the operational departments.
• Help ensure information and materials are prepared accurately and available to teams by established deadlines.
• Communicate with operational leaders to identify upcoming needs and prioritize daily workload.
• Support special projects and additional administrative needs across the Operations division as

Skills

Organizational skills

Task management

Microsoft Outlook

Microsoft Word

Microsoft Excel

Communication skills

Attention to detail

Team collaboration

Time management

Flexible scheduling

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

The Grand Hyatt Denver is seeking an Operations Administrative Assistant to provide daily administrative support to Banquets, Event Setup & Services, Housekeeping, Stewarding, Restaurants, and Front Office. You will prepare and distribute operational materials, maintain accurate documentation, organize department information, and assist leaders with administrative needs in a fast-paced hotel environment.

Strong organizational skills, attention to detail, and proficiency with Outlook, Word, and