Hotel Events & Sales Coordinator

Peregrine Hospitality; Lawrence (KS); On-site; USD 42,000 - 60,000; Full time

Job summary

Peregrine Hospitality is seeking an Events Coordinator to lead the planning and execution of meetings and group events at our property. You will serve as the liaison between guests, vendors, and internal teams, ensuring accurate room blocks, timely communications, and successful banquets.

The role requires strong organizational skills, proactive problem solving, and excellent written and verbal communication. Candidates should be willing to work nights, holidays, and weekends as needed.

Qualifications

• 2 years of event coordination and/or hospitality experience.
• Ability to solve problems in the hotel setting and act in guests' best interests.
• Confident in taking charge and leading a group.
• Proficient in drafting professional documents and correspondence.
• Ability to multi-task and prioritize assignments for productivity.
• Strong organizational skills.
• Exceptional oral communication skills.
• Flexible schedule including nights, holidays, and weekends.

Responsibilities

• Act as a point of contact for guests, coworkers and vendors, maintaining communication with all relevant parties prior, during and after each event.
• Coordinate rooming lists and answer questions from groups.
• Facilitate communication between sales and guest services to ensure positive customer service.
• Maintain professional relationships with guests and clients through ongoing correspondence, onsite tours, feedback requests, and thank-you notes.
• Monitor group reservations weekly and ensure information is recorded and rooms blocked.
• Organize equipment, files, signage and amenities.
• Develop Banquet Event Orders (BEOs) and conduct BEO meetings.
• Become proficient in Room Key, Event Temple, and Microsoft Office; report data in detail.
• Follow through on contracts and reservations, ensuring entries, deposits, and information sharing with hotel staff.
• Handle group billing and collect outstanding invoices.

Skills

Highly Organized

Maintain Composure

Effective Communication

Customer Focus

Tools

Room Key

Event Temple

Microsoft Office

Job description

Peregrine Hospitality is seeking an Events Coordinator to lead the planning and execution of meetings and group events at our property. You will serve as the liaison between guests, vendors, and internal teams, ensuring accurate room blocks, timely communications, and successful banquets.

The role requires strong organizational skills, proactive problem solving, and excellent written and verbal communication. Candidates should be willing to work nights, holidays, and weekends as needed.