Hotel Accounting Clerk: Precision Finance Support

Ithaka Hospitality Partners, LLC; Montgomery (AL); On-site; USD 38,000 - 46,000; Full time

Job summary

Ithaka Hospitality Partners, LLC is hiring an Accounting Clerk for Elevation Convening Center & Hotel in Montgomery, AL. The role supports hotel accounting functions, maintaining financial records, processing daily transactions, and ensuring timely reporting with accuracy and integrity.

The position requires strong attention to detail, reliability, and the ability to work in a fast-paced, service-oriented setting while upholding the company’s standards of professionalism and excellence.

Qualifications

• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain confidential and meticulous records.
• Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
• Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
• Highly proficient with computers and must be able to easily learn accounting software systems.

Responsibilities

• Process all customer credit applications submitted. Provide credit history and direct billing requested amounts to management for approval within credit approval policy limits.
• Print invoices when needed after events, copy all related back-up, and mail (e-mail) statements as necessary.
• Post City Ledger payments daily from check copies and wire transfers on bank statements.
• Post/Coordinate all payments via AU Payment System, i.e. FOAP, Voucher, ITV, and Wire.
• Process returned checks through City Ledger and complete check requisition to reimburse the bank.
• Notify management of all returned checks and utilize sales contacts if necessary to collect monies owed hotel.
• Print weekly aging reports for review with the Director of Finance and General Manager if requested.
• Log and post all advance deposits for the group. Forward transient advance deposits to reservations for posting.
• Answer & log incoming guest charge inquiries. Research questions and post corrections as necessary. Mail/fax updated folio to guest as requested.
• Post any banquet charges adjustments, rebates, etc.
• Follow prescribed collection procedures to collect all monies owed hotel.
• Research and respond to all credit card inquiry chargebacks. Provide source documentation as requested in defense of charges and follow through to ensure the successful completion of transactions with credit card processors.
• Provide backup for any write-offs to management for approval.
• Reconcile all credit card clearing accounts each month. Process the State Sales and Use Tax reconciliation and filing via required state-approved websites.
• Maintain all tax-exempt requests and backup to be kept on file with the sales and use tax filing.
• Post-month-end journal entries as required.
• Batch out Daily Credit Card batches from both POS and PMS systems. Reconcile to daily Income journal
• Coordinate monthly Beverage Inventory. Assist with physical inventory and input and extend inventory in Excel for submission to Month End Journal entries.
• Assist with guest inquiries via social media outlets, i.e. Website, Twitter, and Facebook.
• Performs other related duties as assigned.

Skills

Organizational skills

Written and verbal communication

Confidential records

Mathematics knowledge

Accounting principles

Computer proficiency

Education

High school diploma

Business or Accounting degree

Job description

Ithaka Hospitality Partners, LLC is hiring an Accounting Clerk for Elevation Convening Center & Hotel in Montgomery, AL. The role supports hotel accounting functions, maintaining financial records, processing daily transactions, and ensuring timely reporting with accuracy and integrity.

The position requires strong attention to detail, reliability, and the ability to work in a fast-paced, service-oriented setting while upholding the company’s standards of professionalism and excellence.