Accounting Clerk

Elevation Convening Center & Hotel; Montgomery (AL); On-site; USD 38,000 - 46,000; Full time

Job summary

Ithaka Hospitality Partners, LLC is hiring an Accounting Clerk for Elevation Convening Center & Hotel in Montgomery, AL. The role supports hotel accounting functions, maintaining financial records, processing daily transactions, and ensuring timely reporting with accuracy and integrity.

The position requires strong attention to detail, reliability, and the ability to work in a fast-paced, service-oriented setting while upholding the company’s standards of professionalism and excellence.

Qualifications

• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain confidential and meticulous records.
• Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
• Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
• Highly proficient with computers and must be able to easily learn accounting software systems.

Responsibilities

• Process all customer credit applications submitted. Provide credit history and direct billing requested amounts to management for approval within credit approval policy limits.
• Print invoices when needed after events, copy all related back-up, and mail (e-mail) statements as necessary.
• Post City Ledger payments daily from check copies and wire transfers on bank statements.
• Post/Coordinate all payments via AU Payment System, i.e. FOAP, Voucher, ITV, and Wire.
• Process returned checks through City Ledger and complete check requisition to reimburse the bank.
• Notify management of all returned checks and utilize sales contacts if necessary to collect monies owed hotel.
• Print weekly aging reports for review with the Director of Finance and General Manager if requested.
• Log and post all advance deposits for the group. Forward transient advance deposits to reservations for posting.
• Answer & log incoming guest charge inquiries. Research questions and post corrections as necessary. Mail/fax updated folio to guest as requested.
• Post any banquet charges adjustments, rebates, etc.
• Follow prescribed collection procedures to collect all monies owed hotel.
• Research and respond to all credit card inquiry chargebacks. Provide source documentation as requested in defense of charges and follow through to ensure the successful completion of transactions with credit card processors.
• Provide backup for any write-offs to management for approval.
• Reconcile all credit card clearing accounts each month. Process the State Sales and Use Tax reconciliation and filing via required state-approved websites.
• Maintain all tax-exempt requests and backup to be kept on file with the sales and use tax filing.
• Post-month-end journal entries as required.
• Batch out Daily Credit Card batches from both POS and PMS systems. Reconcile to daily Income journal
• Coordinate monthly Beverage Inventory. Assist with physical inventory and input and extend inventory in Excel for submission to Month End Journal entries.
• Assist with guest inquiries via social media outlets, i.e. Website, Twitter, and Facebook.
• Performs other related duties as assigned.

Skills

Organizational skills

Written and verbal communication

Confidential records

Mathematics knowledge

Accounting principles

Computer proficiency

Education

High school diploma

Business or Accounting degree

Job description

Join Ithaka Hospitality Partners on an Exciting Journey!

Are you ready to be part of something extraordinary? Ithaka Hospitality Partners is seeking passionate and detail-driven individuals to join our team at Elevation Convening Center & Hotel, a purpose-driven, sophisticated destination offering stunning views of downtown Montgomery, AL.

We are currently hiring for an Accounting Clerk, an essential member of our administrative and finance team who plays a hands-on role in supporting the hotel's financial accuracy and integrity. This position offers the opportunity to be part of a collaborative, high-performing environment where your organization, precision, and commitment to excellence contribute directly to the seamless financial operations of Elevation Convening Center & Hotel.

Job Summary:
The Accounting Clerk will support the hotel's accounting functions with accuracy and efficiency, assist with maintaining financial records, process daily transactions, and ensure timely reporting. This role requires strong attention to detail, reliability, and the ability to work in a fast-paced, service-oriented setting while upholding Ithaka Hospitality Partners' standards of professionalism and excellence.

Duties & Responsibilities:

• Process all customer credit applications submitted. Provide credit history and direct billing requested amounts to management for approval within credit approval policy limits.
• Print invoices when needed after events, copy all related back-up, and mail (e-mail) statements as necessary.
• Post City Ledger payments daily from check copies and wire transfers on bank statements.
• Post/Coordinate all payments via AU Payment System, ie. FOAP, Voucher, ITV, and Wire.
• Process returned checks through City Ledger and complete check requisition to reimburse the bank.
• Notify management of all returned checks and utilize sales contacts if necessary to collect monies owed hotel.
• Print weekly aging reports for review with the Director of Finance and General Manager if requested.
• Log and post all advance deposits for the group. Forward transient advance deposits to reservations for posting.
• Answer & log incoming guest charge inquiries. Research and questions and post corrections as necessary. Mail/fax updated folio to guest as requested. Do not send folios to other than the original guest without written release authorization from the guest.
• Post any banquet charges adjustments, rebates, etc.
• Follow prescribed collection procedures to collect all monies owed hotel.
• Research and respond to all credit card inquiry chargebacks. Provide source documentation as requested in defense of charges and follow through to ensure the successful completion of transactions with credit card processors. Provide backup for any write-offs to management for approval.
• Reconcile all credit card clearing accounts each month. Process the State Sales and Use Tax reconciliation and filing via required state-approved websites.
• Maintain all tax-exempt requests and backup to be kept on file with the sales and use tax filing.
• Post-month-end journal entries as required.
• Batch out Daily Credit Card batches from both POS and PMS systems. Reconcile to daily Income journal
• Coordinate monthly Beverage Inventory. Assist with physical inventory and input and extend inventory in Excel for submission to Month End Journal entries.
• Assist with guest inquiries via social media outlets, ie. Website, Twitter, and Facebook.
• Performs other related duties as assigned.

Required Skills & Abilities:

• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain confidential and meticulous records.
• Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
• Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
• Highly proficient with computers and must be able to easily learn accounting software systems.

Education & Experience:

• High school diploma required; Business or Accounting degree is preferred.
• Customer service experience is required, Hotel Accounts Payable experience is preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

An Equal Opportunity Employer

We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.