Hospitalized Patient Care Coordinator

Ethos Veterinary Health; Monroeville (Allegheny County); On-site; USD 18,000 - 30,000; Full time

Benefits offered by this job

Medical Dental Vision insurance

401(k) + company match

Employee assistance program

Employee pet benefit discount

PTO and uniforms

Professional development assistance

Hands on learning and credentialing

Onsite continuing education

Stocked breakroom

Job summary

Ethos Veterinary Health's Avets hospital in Monroeville seeks a Hospitalized Patient Care Coordinator to support ER and Critical Care patients. Schedule is full time with 4 ten-hour shifts and one weekend shift.

You will maintain communication, coordinate discharge, manage paperwork and ensure accurate charges, while partnering with doctors and staff to deliver compassionate, high-quality care.

Qualifications

• High school diploma or equivalent.
• Experience in veterinary/medical support preferred.
• Strong communication and attention to detail.

Responsibilities

• Support the care experience for hospitalized ER and Critical Care patients by keeping communication and discharge activities organized and moving forward.
• Connect with pet owners after discharge to answer questions and ensure a smooth transition home.
• Coordinate timely communication of lab results to owners and referring veterinarians after doctor review.

Skills

Communication

Attention to detail

Organizational skills

Time management

Collaboration

Professionalism

Education

High School Diploma

Tools

Microsoft Office

EMR systems

Job description

Hospitalized Patient Care Coordinator
Location: Monroeville
Schedule: Full Time | 4 Ten Hour Shifts Per Week | 8am-6pm | Includes One Weekend Shift

Compensation: Up to $22/hr, Dependent on Experience| Applicable Weekend Shift Differentials + $2.50/hr from 12am Saturdays through 12am on Mondays

Why Join Avets

For more than 25 years, Avets has been a trusted leader in emergency and specialty veterinary medicine, serving pets and their families across Western Pennsylvania and the tri-state area. Our brand-new, 19,000-square-foot, state-of-the-art hospital was designed to support exceptional patient care, featuring advanced technology including a 16-slice CT, 1.5 Tesla MRI, four surgical suites, a dedicated ICU, and expanded specialty services. You'll work alongside a collaborative team of specialists, emergency clinicians, and dedicated support staff who are committed to clinical excellence, continuous learning, and compassionate care. At Avets, we invest in our people by fostering a respectful, team-focused culture where every role makes a meaningful impact. If you're looking to grow your skills while helping deliver lifesaving care in a cutting-edge environment, you'll find an exceptional career at Avets.

In Your Day-To-Day, You Will:

• Support the care experience for hospitalized ER and Critical Care patients by helping keep communication, documentation, and discharge activities organized and moving forward.
• Connect with pet owners following discharge to check in, answer appropriate questions, and help ensure a smooth transition home.
• Coordinate the timely communication of laboratory results to pet owners and referring veterinarians following doctor review and authorization.
• Help facilitate patient discharges by reviewing discharge instructions with clients and preparing take-home medications.
• Serve as an important communication link between doctors, hospital teams, pet owners, referring veterinarians, and other external partners.
• Review patient charges throughout hospitalization to help ensure services and treatments are captured accurately and completely.
• Identify missing, duplicate, or inaccurate charges and partner with doctors and department leaders to resolve discrepancies.
• Track outstanding laboratory results, client and referring veterinarian communications, discharge needs, and other follow-up items through completion.
• Maintain clear, accurate, and timely documentation in the patient's electronic medical record.
• Prioritize responsibilities based on patient needs, anticipated discharge times, pending communications, and the changing demands of a busy ER and Critical Care environment.
• Process outside pharmacy requests in accordance with hospital protocols and doctor authorization.
• Collaborate with team members across the hospital to improve workflow, communication, and the overall experience for patients, clients, and referring veterinary partners.

What You Bring

• A high school diploma or equivalent.
• Previous experience in a veterinary, medical, or clinical support environment is preferred, along with a basic understanding of veterinary medical terminology.
• Strong communication skills and the ability to interact professionally and compassionately with pet owners, doctors, hospital team members, referring veterinarians, and external partners.
• Excellent attention to detail—you take pride in making sure information, documentation, and charges are accurate and complete.
• Strong organizational and time-management skills, with the ability to keep track of multiple follow-up items and see tasks through to completion.
• The ability to prioritize and adapt in a fast-paced hospital environment where patient needs and priorities can change quickly.
• Comfort using email, Microsoft Office/Office 365, and electronic medical record systems, with the ability to learn new technology and hospital systems.
• Good judgment and professionalism when handling sensitive patient, client, and hospital information.
• A collaborative, team-oriented approach and a willingness to step in and support others when needed.
• A commitment to providing an excellent experience for patients, pet owners, referring veterinary partners, and your fellow team members.

Perks & Benefits:

• Medical, Dental and Vision insurance-Multiple health plan options so that you can choose something that suits your needs best.
• FSA//HSA
• 401(k) +company match
• Employeeassistanceprogram
• Employee pet benefit discount program
• PTO and uniforms
• Professional developmentassistance
• Hands on learning as well as opportunities for credentialing
• Onsite continuing education events as well as virtual learning platforms
• We take extra care of our team by providing a stocked breakroom!

Located just outside Pittsburgh in Monroeville, PA, Avets offers the perfect blend of suburban convenience and easy access to the city's vibrant dining, entertainment, and cultural attractions. The area features affordable housing, highly rated schools, beautiful parks, and miles of hiking and outdoor recreation, making it an ideal place to live, work, and explore. Whether you're looking for a family-friendly community or the amenities of a major metropolitan area, Monroeville provides the best of both worlds.

Surrounding Areas

• Monroeville
• Murrysville
• Plum
• Penn Hills
• Irwin
• North Versailles
• Forest Hills
• Oakmont
• Verona
• Wilkinsburg
• Churchill
• Pittsburgh (East End neighborhoods)
• McKeesport
• New Kensington
• Lower Burrell

About Ethos Veterinary Health

Ethos Veterinary Health, part of the NVA Group, is where you come to practice world-class medicine, and help shape what veterinary care becomes next. Across our network of 140 specialty and emergency hospitals, science movesforward,standards are elevated, and innovation is put into practice every day.You’llwork alongside respected veterinary leaders in academic-caliber hospitals designed for learning, teaching, and discovery. Here, mentorship is a two-way street.You’llshare yourexpertise, learn from others, and continue to grow, clinically, professionally, and personally. At Ethos, you inspire hope, deliver exceptional care, and pursue veterinary medicine at its highest level, together.

Join Us

At Ethos, thisisn’tjust a job,it’san opportunity to practice medicine at the highest level and help shape the future of veterinary care!

Equal Opportunity Employer

Ethos is an Equal Opportunity Employer. Ethos does not discriminateon the basis ofrace, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteranstatusor any other basis covered byappropriate law. All employment is decided based on qualifications, competence, merit, and businessneed.

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