Hospitality Sales Coordinator — Group Bookings & Events

Sonesta International Hotels; City of White Plains (NY); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

HSA with Company Match

401(k) with Company Match

Paid Vacation & Sick Time

Paid Parental Leave

Company-Paid Life Insurance

Disability Insurance (Short/Long Term)

Hospital Indemnity & Critical Illness

Educational Assistance

Hotel Discounts

Additional Perks

Job summary

Sonesta International Hotels is seeking a Sales Coordinator to execute the hotel’s sales strategy, assist with client inquiries, and support the Director of Sales and Marketing. The role includes contract preparation, event scheduling, and daily reporting.

We expect strong English communication, proficiency in Microsoft Office and Opera systems, and the ability to manage group room blocks and catering documentation. This is an on-site position with comprehensive benefits.

Qualifications

• Ability to speak, read, and write fluent English; other languages beneficial.

Responsibilities

• Perform administrative duties: typing proposals, contracts, and letters with 100% accuracy.
• Coordinate office functions: purchasing, phones, guest requests, and site inspections as needed.
• Audit space blocks in Delphi and ensure accurate F&B forecasting and availability.
• Submit proposals for smaller group inquiries and maintain updated client details.
• Respond to client calls, confirm dates/times, and follow-up to finalize requirements.
• Input leads into DELPHI and maintain an active follow-up system for inquiries.

Skills

Fluent English

Professional communication

Mathematics & budgeting

Problem solving

Microsoft Office

Opera systems

Tools

Microsoft Office

Opera

Job description

Sonesta International Hotels is seeking a Sales Coordinator to execute the hotel’s sales strategy, assist with client inquiries, and support the Director of Sales and Marketing. The role includes contract preparation, event scheduling, and daily reporting.

We expect strong English communication, proficiency in Microsoft Office and Opera systems, and the ability to manage group room blocks and catering documentation. This is an on-site position with comprehensive benefits.